About the job
Responsibilities:
Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.
Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.
Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
Communicating updates to candidates regarding their applicant/interview status as needed.
Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.
This is a hybrid role, based in our Singapore office and will require M-W in-office duties.
Requirements:
2+ years of experience in a fast-paced recruiting coordinator position
Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience.
Detail oriented, highly organized, able to multitask in a fast-paced environment.
An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness
Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.
Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor.
Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.
Skills Required
- 2+ years recruiting coordinator experience
- Experience with Ashby or other Applicant Tracking Systems (ATS)
- High attention to detail and strong organizational skills
- Excellent written and verbal communication skills
- Experience coordinating high-volume global scheduling (phone, video, onsite)
- Ability to manage travel and accommodation arrangements for candidates
- Self-directed with a high sense of urgency and proactive problem-solving
- Ability to build and maintain relationships with candidates and hiring stakeholders
- Ability to work hybrid schedule in Singapore (M-W in-office)
What We Do
GreenLight.ai is an AI-powered worker classification, management, and payroll platform that helps businesses compliantly hire, manage, and pay freelancers and contractors globally. By providing an integrated Freelancer Management System (FMS) with built-in EOR and AOR services, it streamlines onboarding, payroll, and compliance, reducing legal risks and administrative overhead for enterprises, staffing firms, and talent marketplaces.
