Midwest Hose & Specialty is seeking a highly organized and customer-focused Recruiting Administrator to join our Human Resources team. This full-time position plays a critical role in supporting the recruiting process by ensuring an exceptional experience for candidates and hiring managers from application through onboarding.
The Recruiting Administrator will manage recruiting administration, coordinate interviews, communicate with applicants, maintain applicant tracking systems, assist with onboarding, and ensure recruiting activities are completed efficiently and accurately. This role is ideal for someone who enjoys building relationships, staying organized, and helping candidates navigate every step of the hiring process.
Primary Responsibilities
- Serve as the primary point of contact for applicants throughout the hiring process
- Communicate with candidates regarding application status, interview scheduling, and onboarding requirements
- Coordinate interviews between candidates and hiring managers across multiple company locations
- Manage and maintain applicant information within the Applicant Tracking System, Paycom.
- Post and update job openings on recruiting platforms and company career pages
- Assist recruiters and hiring managers with administrative recruiting tasks
- Prepare offer letters, hiring documents, and onboarding paperwork
- Coordinate pre-employment requirements including background checks, drug screens, and employment verifications
- Ensure all candidate records remain accurate, organized, and confidential
- Monitor recruiting inboxes and respond promptly to candidate inquiries
- Support recruiting initiatives, hiring events, and other HR projects as needed
- Maintain professionalism while delivering outstanding customer service to both candidates and internal teams
- Assist with additional Human Resources administrative responsibilities as assigned
About Midwest Hose & Specialty
Midwest Hose is one of the largest hose and fitting wholesale distributors in North America. Since opening our doors in 1983, we've continued to grow by investing in our people and providing exceptional service to our customers.
We believe our employees are the foundation of our success and offer opportunities for career growth, advancement, and professional development within our organization.
Benefits
- Competitive compensation
- 401(k) with company match
- Medical, Dental & Vision Insurance
- Company-paid Life and Disability Insurance
- Paid Holidays
- Three weeks Paid Vacation
- Casual work environment
- Excellent work/life balance
- Career advancement opportunities
- Professional development
Qualifications
- Excellent written and verbal communication skills
- Strong customer service mindset with a passion for creating a positive candidate experience
- Exceptional organizational and time management skills
- High attention to detail and accuracy
- Ability to prioritize multiple projects in a fast-paced environment
- Ability to maintain confidentiality with sensitive information
- Positive, professional, and team-oriented attitude
- Strong computer skills including Microsoft Word, Excel, Outlook, and applicant tracking systems
- Experience with Paycom is preferred but not required
Education & Experience
- High school diploma or GED required
- Associate's or Bachelor's degree in Human Resources, Business, or related field preferred
- 2+ office administration experience preferred.
- Experience supporting recruiting or onboarding activities is highly desirable
- Experience working with multi-state hiring practices is a plus
Skills Required
- High school diploma or GED
- Excellent written and verbal communication skills
- Strong customer service mindset with focus on candidate experience
- Exceptional organizational and time management skills
- High attention to detail and accuracy
- Ability to prioritize multiple projects in a fast-paced environment
- Ability to maintain confidentiality with sensitive information
- Positive, professional, and team-oriented attitude
- Strong computer skills including Microsoft Word, Excel, Outlook, and applicant tracking systems
- Experience with Paycom
- Associate's or Bachelor's degree in Human Resources, Business, or related field
- 2+ years office administration experience
- Experience supporting recruiting or onboarding activities
- Experience working with multi-state hiring practices
What We Do
Midwest Hose & Specialty, Inc. is a leading manufacturer and distributor of high-performance hydraulic, industrial, and oilfield hose products. Founded in 1983, the company provides a comprehensive range of hoses, fittings, valves, and specialty items, serving critical sectors including oil and gas, mining, construction, and agriculture. They are known for their quality and reliability, offering custom hose assemblies and nationwide service.
