At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Iron Mountain's digital scanning business provides leading-edge solutions engineered to transform physical records into accessible and secure digital information. Our expertise encompasses the meticulous conversion of paper documents into high-quality digital assets, enabling organisations to free up valuable physical space and vastly improve information retrieval. This comprehensive service is underpinned by rigorous quality assurance protocols and indexing, ensuring that digitised documents deliver enhanced data integrity and fully comply with relevant regulatory frameworks. Through these advanced scanning and digital storage capabilities, Iron Mountain empowers businesses to support remote and hybrid workforces, streamline operations, mitigate risks associated with physical records, and unlock the full potential of their information.
Job summary
Iron Mountain is seeking a detail-oriented Records & Data Entry Specialist to join our Records Management team in Whitehall Dublin 9, D09 T9V6.
This role is crucial to our new contract supporting the digitalisation of property records in Ireland.
This is a 12 month fixed term contract.
In this role, you will be responsible for the accurate cross-referencing and validation of critical legal documents, ensuring they are correctly prepared and signed off for the subsequent scanning process.
Your role in our mission:
Conduct meticulous cross-referencing of document contents within each box of deeds against established manifests to ensure all correct documents are present and ready for digitalisation.
Perform essential data entry tasks and sign-off procedures to accurately track and reconcile document status, ensuring full compliance with internal quality standards and regulatory requirements.
Diligently track and report any discrepancies, missing documents, or data errors, escalating issues to supervisors promptly to maintain data integrity and project timelines.
Provide constructive feedback on document preparation and workflow processes to leadership, helping to refine standard operating procedures for greater efficiency and accuracy across the team.
Perform light manual handling tasks, moving and organising boxes of deeds within the records facility, and collaborate effectively with scanning and warehouse operations teams to maintain a smooth workflow.
Valued skills and experience:
Demonstrated experience in a document handling, data entry, administrative, or warehouse operations environment.
Exceptional attention to detail, with a proven track record of maintaining high accuracy in repetitive tasks.
A high level of English proficiency (speaking and written) is essential for document comprehension and clear communication.
Experience with, or understanding of, records facility or warehouse operations is highly advantageous
What's in it for you?
Consistent Schedule: Monday to Friday, 8:30AM to 5PM shift
Competitive Salary Rewarding your expertise and dedication.
Generous Leave: 23 days annual leave + bank holidays, increasing with length of service.
Your Well-being First: We offer Laya Health Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs.
Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing upto 7%, depending on your contribution, plus Life Assurance covering four times your annual salary.
Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme.
Skills Required
- Experience in document handling, data entry, administrative, or warehouse operations.
- Exceptional attention to detail and high accuracy in repetitive tasks.
- High level of English proficiency (spoken and written).
- Experience with or understanding of records facility or warehouse operations.
Iron Mountain Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Iron Mountain and has not been reviewed or approved by Iron Mountain.
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Inclusive Benefits Coverage — Inclusive, modern offerings are emphasized, including support for mental health, gender‑affirming care (with travel/lodging where needed), and family‑planning benefits. Recognition for disability inclusion is also highlighted, which aligns with accessible benefits and leave support.
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Retirement Support — A formal 401(k) program is described with automatic enrollment and a clear employer match structure, with immediate vesting referenced in the materials. Access to supporting infrastructure and guidance is noted through dedicated benefits portals and administrators.
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Healthcare Strength — Multiple national medical plan options are outlined, along with care navigation, virtual primary care, and pharmacy coverage. Additional wellbeing support is described via EAP services and structured wellbeing programming.
Iron Mountain Insights
What We Do
Iron Mountain Incorporated (NYSE: IRM) is the global leader for storage and information management services. Trusted by more than 220,000 organizations around the world, Iron Mountain boasts a real estate network of more than 80 million square feet across more than 1,350 facilities in 45 countries dedicated to protecting and preserving what matters most for its customers. Iron Mountain’s solutions portfolio includes records management, data management, document management, data centers, art storage and logistics, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information. Founded in 1951, Iron Mountain stores and protects billions of information assets, including critical business documents, electronic information, medical data and cultural and historical artifacts.
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