Job Description:
As a Recording Desk & Processing Typist, you will join a stable, successful, and growing team. In this role, you will be responsible for reviewing, typing, processing, and submitting critical mortgage and real estate documents for recording. You will interact with a wide variety of stakeholders, receive thorough cross-training, and play a vital role in ensuring data accuracy and compliance across our recording pipeline.
Key Responsibilities:
Document Review & Recording Operations
Review mortgage, real estate, and title documents (e.g., Deeds, Deeds of Trust, Mortgages, Assignments, Satisfactions) for accuracy, completeness, and adherence to county recording guidelines.
Prepare, package, and submit physical and electronic document sets to county clerks and local recording offices.
Track recording status, proactively resolve county rejections or exceptions, and follow up until final recordation is confirmed.
Typing & High-Volume Data Entry
Perform accurate, high-volume typing and indexing of real estate instruments, legal descriptions, party names, and recording details into company systems.
Maintain exceptional data integrity and typing accuracy under tight daily processing timelines.
Update internal workflows and maintain organized audit trails for all recorded documents.
Stakeholder Collaboration & Administrative Duties
Collaborate effectively and professionally with internal teams, managers, lenders, and county representatives via email, phone, video conferencing, and in person.
Own assigned projects and proactively provide regular workflow and status updates.
Comply with all company policies, procedures, regulatory standards, and mandatory compliance training deadlines.
Perform other related operational and administrative duties as assigned.
Qualifications & Skills:
Required Knowledge & Technical Skills:
Mortgage & Real Estate Documents: Strong working knowledge of mortgage documents, real estate titles, and the end-to-end county recording process.
Data Entry & Typing: Exceptional typing speed and accuracy with strong computer proficiency, including Microsoft Office Suite (Word, Excel) and Outlook.
Attention to Detail: Meticulous organizational skills with the ability to spot errors in complex legal/real estate paperwork.
Problem-Solving & Initiative: Ability to act independently with sound judgment, take initiative, and adapt to changing daily priorities.
Communication & Professional Expectations:
Clear, grammatically correct, and professional written and verbal communication skills.
Active listening skills and strong professional presence across all communication channels.
Ability to thrive in a fast-paced environment while handling multiple tasks under strict time constraints.
Dependable, reliable, and punctual attendance during scheduled Monday–Friday hours, with flexibility for overtime or company events as needed.
What We Offer:
Comprehensive cross-training across multiple functions and workflows.
A supportive, team-oriented work environment with exposure to key industry stakeholders.
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Benefits may include:
Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets
Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.
For California applicants, please click the following link to view our CCPA Applicant NoticeOld Republic Title is an Equal Opportunity Employer
Skills Required
- Working knowledge of mortgage, real estate, and title documents and county recording processes
- Exceptional typing speed and high-volume data entry accuracy
- Proficiency with Microsoft Office Suite (Word, Excel) and Outlook
- Meticulous attention to detail and strong organizational skills
- Ability to problem-solve, take initiative, and adapt to changing priorities
- Clear, professional written and verbal communication skills
- Dependable attendance during scheduled Monday-Friday hours with flexibility for overtime
- Compliance with company policies, procedures, and mandatory compliance training deadlines
Old Republic Title Insurance Group Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Old Republic Title Insurance Group and has not been reviewed or approved by Old Republic Title Insurance Group.
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Retirement Support — The package includes a 401(k) Savings and Profit‑Sharing Plan with employer contributions and a structure that can include a non‑elective contribution and match. The design includes ongoing enhancements and immediate eligibility, signaling sustained investment in retirement benefits.
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Equity Value & Accessibility — A shareholder/employee stock purchase and reinvestment plan offers accessible company equity alongside retirement savings. This equity component is positioned as a differentiator versus many peers.
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Healthcare Strength — Comprehensive medical, dental, and vision plans are complemented by telehealth, disease‑management and musculoskeletal programs, and an EAP. Feedback suggests some perceive healthcare cost/coverage favorably and note added family‑building support such as fertility benefits.
Old Republic Title Insurance Group Insights
What We Do
Old Republic Title is one of the largest title insurance groups* in the United States. We operate through a national network of Company-owned offices, affiliates, authorized agents and approved attorneys, which allows us to service our customers in both large and small markets across the country. *Members of the Group are: Old Republic National Title Insurance Company and American Guaranty Title Insurance Company. OUR MISSION Our Mission is to provide quality insurance security and related services to businesses, individuals and public institutions, and be a dependable long-term steward of the trust that policyholders and other important stakeholders place in us.
