Salary: $20.00/h (Part-Time)
Position Overview: This position is responsible for operating PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel. Additionally, provides general office support with a variety of clerical activities and related tasks.
Role and Responsibilities
- Retrieves messages from voice mail and forwards to appropriate staff.
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate staff.
- Answers questions about the organization and provides callers with address, directions and other information; greets all incoming visitor with a friendly, professional, hospitable manner.
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate staff.
- Receives, sorts, and routes mail, and maintains and routes publications.
- Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
- Maintains and safeguards inventory of building supplies and equipment.
- Gathers information that supports the data collection system of the center.
- Provides excellent communication to all incoming calls.
- Manages existing resources wisely, including cleaning supplies, equipment purchases, and contractual arrangements; adheres to established budget guidelines.
- Incorporates external support i.e., volunteers, monetary and supply donations, to maximize community potential in assisting with the goals of the Center.
- Purchases supplies needed to provide for every day usage and special events.
- Assists in the supervision of girls that are waiting to attend class.
- Provides clerical support to all staff within the center.
- Tallies points for the students’ point system and record appropriately.
- Performs miscellaneous duties as assigned
Qualifications and Education Requirements
Required
- High School Diploma or equivalent, completion of vocational coursework is a plus.
- Current Florida driver’s license.
- Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment
Other Requirements
- Must adhere to Agency Values and Principles.
- Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.
- Follows policies and procedures of the Agency
- Must work evenings and weekends as required to fulfill workload requirements.
- Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required
Preferred
- Minimum six months to one year experience in an office
This position requires a Level II pre-employment background screening pursuant to Chapters 435, 984, 985 and 943, Florida Statutes, and the Department of Juvenile Justice policy and procedures. Additional information is available through the Care Provider Background Screening Clearinghouse Education and Awareness website: HB531 | Florida Agency for Health Care Administration
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Top Skills
What We Do
Pace Center for Girls provides year-round safe and supportive academic and counseling programs to help girls understand their past and prepare for their future.
Pace’s team of counselors and educators provide middle and high school academic services, counseling, life-skills training, career preparation and more, developing individualized approaches based on each girl’s unique strengths, life experiences and needs at no cost.
Pace is a supportive community for girls to build healthy relationships, plan for their future and overcome trauma.
Girls face challenges in public schools, the juvenile justice system and in accessing mental health care. For girls who require additional support or have experienced trauma, finding the best path forward in these systems can be overwhelming.
Pace believes All girls, regardless of their story, deserve support on the road to becoming strong, compassionate and successful women. and when properly supported, all girls have the power to achieve their own vision of success, which leads to positive outcomes for themselves, their families and communities.
