Company: Blue Star Security
Job Title: Receptionist/ Administrative Assistant
Reports To: Director, Operations
Location: Uniondale, NY, On-Site
Company Overview
Blue Star Security is a premier security partner trusted by clients nationwide. We specialize in deploying elite off duty and retired law enforcement professionals to protect commercial sites, retail environments, residential communities, and corporate locations, along with dedicated executive protection services. With a reputation for unmatched professionalism, rapid response, and concierge level support, Blue Star delivers the confidence, safety, and peace of mind organizations rely on every day.
Position Summary
We are seeking a professional, organized, and proactive Receptionist/Administrative Assistant to support daily office operations and serve as the first point of contact for clients and callers. This role is essential to maintaining a welcoming office environment while providing high-level administrative and clerical support to core office personnel. The ideal candidate thrives in a fast-paced environment, anticipates needs, and can adapt to changing priorities while maintaining composure and professionalism.
Essential Duties & Responsibilities
- Answer incoming calls, take messages, and route communications to appropriate personnel
- Greet clients and visitors and assist with last-minute client requests
- Ensure common areas (lobby, conference rooms, kitchen) are clean, stocked, and presentable Administrative Support
- Schedule appointments and meetings for administrative and executive staff
- Attend meetings as needed, take detailed notes, and distribute meeting minutes (including weekly minutes)
- Assist with managing the main office calendar and executive calendars
- Keep office supplies stocked, organized, and accessible Coordination & Logistics
- Arrange meetings and events on- and off-site, including catering and vendor coordination
- Run occasional errands (post office, bank, etc.)
- Provide general support to core administrative staff as needed
Qualifications & Experience
- High school diploma or GED required; college degree preferred
- Authorized to work in the United States
- Relevant administrative or office experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational and communication skills
- A positive, professional attitude
- Ability to work independently and as part of a team
- Attention to detail and confidentiality
Why You’ll Love Working With Us
At Blue Star Security, we are a community of driven professionals working together to make the world safer through technology and service. Here is what you can expect:
- Purpose Driven Work – Every role contributes to building smarter, more secure environments
- Growth Opportunities – Mentorship, cross functional projects, and career development
- Collaborative Culture – Open communication, respect, and team first thinking
- People First Values – Inclusive culture and generous employee support
Benefits Include:
- Competitive compensation
- Health, Vision, Dental, and Life Insurance
- Employee Assistance Program
- FSA / HSA
- 401(k) with employer contribution
- Excellent Paid Time Off (24 days)
- Collaborative work environment (and great coffee!)
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.
Skills Required
- High school diploma or GED
- Authorization to work in the United States
- Relevant administrative or office experience
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Strong organizational and communication skills
- Professional attitude
- Ability to work independently and as part of a team
- Attention to detail and ability to maintain confidentiality
- College degree
What We Do
Protos Security, a premier nationwide provider of security guard and off-duty police services, specializes in putting clients back in control of their security program by providing oversight to fulfill any assignment requested, reduce costs, increase incident reporting and ultimately deliver the peace of mind you expect. We provide Nationwide Security Management for all your permanent, temporary, and emergency guard and off duty needs. One call or email activates our nationwide network of vetted security professionals. All invoices are generated using our proprietary time & attendance system which is easily accessible; eliminating inaccurate billing & minimizing accounting overhead. Also, receive quick, relevant information with immediate verbal access within minutes of an incident directly to your email or Protos App designed to mitigate risk and loss.
