Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
DUTIES AND RESPONSIBILITIES
Reception
• Welcoming all guests (visitors and staff), handling client requests ;
• Taking and forwarding (internal and external) telephone calls in French and/or English; handling messages ;
• Managing incoming and outgoing correspondence (mail, express mail and courier);
• Receiving and dispatching deliveries ;
• Performing ad hoc administrative duties such as badges management,
announcement of guest arrivals... ;
• Allocation, managing of calendar invites and up keeping of meetings rooms ;
• Organizing meetings/coordinating appointments and meetings ;
Office services and management
• Providers follow-up and stock management (office supplies, consumable) ;
• Maintaining and tidying the reception area and kitchen area ;
• Keeping the premises organized ;
Additional support
• Dealing with various others tasks as they arise (copy, print, scan, fax, binding, archives) ;
• Assisting colleagues with administrative tasks (i.e. handling correspondence in French, and/or English ;
• Making travel arrangements ;
• Assisting the Marketing & Business Development team in organizing events and conferences organization ;
• Supporting the preparation of various events/closings (catering, parking spaces management, etc.) ;
• Providing support to the PAs when needed.
YOUR PROFILE
• Solid administrative background with several years of relevant professional experience ;
• Excellent communication skills with fluency in English and French; German and Luxembourgish are considered an advantage ;
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint ;
• Highly organised with the ability to manage multiple priorities efficiently;
• Positive, service-oriented approach and strong team spirit ;
• Professional, discreet and trustworthy when handling confidential and sensitive information ;
• Proactive, adaptable and eager to learn, with a strong can-do attitude.
Skills Required
- Several years of administrative experience
- Fluency in English and French (spoken and written)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Highly organized with ability to manage multiple priorities
- Professional, discreet handling of confidential information
- Positive, service-oriented attitude and strong team spirit
- Proactive, adaptable and eager to learn
- German and Luxembourgish language skills
What We Do
Straight talking. Thinking around corners. Understanding and solving the problem before it becomes a problem. Performing as a team, no matter where we’re sitting. Delivering clear and practical advice that gets your job done. Our 2,600+ lawyers work together with you to solve the toughest legal issues in major industries and commercial centers around the world. Whether you’re expanding into new markets, considering capital from new sources, or dealing with increasingly complex regulation or disputes, we help you stay on top of your risks and opportunities. A fast-changing and inter-connected world requires fresh thinking combined with proven experience. That's what we provide. Progress starts with ideas. And while imagination helps at every level, our legal solutions are aligned with your business strategy. Our experience in cross-border and emerging economies gives us the market perspective to be your global partner. We believe that when knowledge travels, opportunities arise. Our team has a wide range of backgrounds. Diversity of backgrounds and experience delivers a broader perspective. Perspectives which ultimately make for more rounded thinking and better answers for you. Giving back to communities and society is fundamental to good business. And, it’s part of our core. We are advocates of justice, equality, and opportunity.
.jpg)
