The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.
ESSENTIAL FUNCTIONS
- Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
- Accumulate, maintain and provide statistical data as directed.
- Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
- Processes payments for deposit in accordance with established guidelines.
- Schedules appointments, processes mail, answers the switchboard.
- Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
- Orders and manages supplies.
- Greets and directs visitors & family members.
- Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner.
- Assist in preparing financial and statistical reports including census report.
- Assists department managers with various administrative functions, including copies, letters, preparing binders, etc..
MINIMUM QUALIFICATIONS
- High School Diploma or equivalent.
- Previous experience as a receptionist or in a secretarial position preferred.
- Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
- Previous experience working in long-term care or with the geriatric population preferred.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Skills Required
- High school diploma or equivalent
- Previous experience as a receptionist or in a secretarial position
- Ability to use and maintain standard office equipment, including copiers, printers, fax machines, shredders, phone systems, and personal computers
- Previous experience working in long-term care or with the geriatric population
What We Do
Trinity Health is one of the largest not-for-profit, Catholic health care systems in the nation. It is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians caring for diverse communities across 25 states. Nationally recognized for care and experience, the Trinity Health system includes 88 hospitals, 131 continuing care locations, the second largest PACE program in the country, 125 urgent care locations and many other health and well-being services. Based in Livonia, Michigan, its annual operating revenue is $20.2 billion with $1.2 billion returned to its communities in the form of charity care and other community benefit programs.
