The Role
The Receptionist greets visitors, answers calls, schedules vendor appointments, scans and files documents, and matches invoices with payments.
Summary Generated by Built In
Job Summary & Responsibilities
At La Bodega, how we work is defined by shared values that include absolute integrity, respect, and collaboration. However, it's more than that; it's smart and highly driven people united in purpose to serve one another.
Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.
POSITION SUMMARY:
The Receptionist greets all visitors, receives and answers phone calls and schedules all vendor delivery appointments. This role also scans and files all accounts payable documents.
The Receptionist greets all visitors, receives and answers phone calls and schedules all vendor delivery appointments. This role also scans and files all accounts payable documents.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential duties and responsibilities for this position include, but are not limited to, the following:
The essential duties and responsibilities for this position include, but are not limited to, the following:
- Answers and redirects all incoming phone calls to La Bodega main line, daily
- Schedules all vendor receiving appointments, daily
- Sends schedule for all vendor appointments via email to buyers and warehouse manager
- Scans all vendor purchasing documents, daily
- Scans all account payable documents, daily
- Files all scanned documents
- Matches vendor check stubs with paid invoices
- Files all matched invoices with check stub
- Other duties as assigned.
Skills/Qualifications:
- High School Diploma or GED; College degree a plus.
- A minimum of one year administrative, office, or related experience.
- Ability to successfully manage concurrent projects, multiple priorities, and meet deadlines.
- Dependable and organized.
- Proficiency in MS Office Applications.
- Strong communication capabilities (verbal, written, and comprehension).
- Bilingual English/Spanish a plus.
Physical Demands and Work Conditions:
The physical demands and work conditions below represent those that must be met. Some requirements may be modified to accommodate individuals with disabilities:
The physical demands and work conditions below represent those that must be met. Some requirements may be modified to accommodate individuals with disabilities:
- The work environment is that typical of a distribution center.
- While performing the duties of this job, the employee is regularly required to sit, stand, and use the hands to handle objects, tools, or controls.
- Lifting, pushing, pulling, and/or carrying up to 25 lbs.
- Must be flexible with work schedule that supports a 24-hour production facility.
- Successful performance requires vision abilities that include close vision and the ability to adjust focus.
- The noise level ranges from quiet to loud.
- Exposure to extreme temperature changes, moisture, noise, odors, and moving equipment.
IMPORTANT DISCLAIMER NOTICE
The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.
The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.
Top Skills
Ms Office Applications
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The Company
What We Do
Heritage Grocers Group is a specialty, ethnic food retailer that offers an extensive assortment of both traditional and specialty grocery items to the communities it serves. Heritage Grocers Group is headquartered in Ontario, California, and currently operates in 6 states: California, Nevada, Arizona, Illinois, Kansas, and Texas with a total of 58 stores under the Cardenas Markets banner, 21 stores under the Tony’s Fresh Market banner, 7 stores under the Los Altos Ranch Market banner, and 29 stores under the El Rancho Supermercado banner.
