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Job Description:
The Administrative Assistant / Reception Services professional serves as the first point of contact for the firm, delivering a high level of customer service while supporting reception, concierge, conference, and administrative functions. This role requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a professional office environment. This position is located onsite 5 days per week in Livingston NJ.Key Responsibilities
Reception Services
Monitor the reception desk and provide a professional, welcoming experience for all guests
Greet, register, and direct visitors to appropriate locations
Answer and route internal and external calls using a multi‑line phone system
Create temporary badges and vendor access passes
Enter and manage guest information in the visitor management system
Communicate medical emergencies and building security matters to appropriate parties
Validate parking, arrange car reservations, and maintain office phone lists
Maintain beverage stations and reception areas
Perform data entry and other administrative tasks as needed
Concierge & Administrative Support
Support firm professionals with administrative and operational needs, including:
Binder and transcript production
Coordination, production, and distribution of print, scan, and copy jobs
Fax communications
Incoming USPS and accountable mail distribution
Incoming and outgoing mail processing
Light document editing
Order, stock, and maintain office supplies
Develop and maintain supply par levels
Perform additional administrative duties as requested
Conference & Office Services
Set up and break down conference rooms according to daily schedules and firm requirements
Ensure conference room furniture, fixtures, and equipment are properly secured, maintained, and stored
Attend daily events meetings to review conference room setup requirements
Set up and remove conference room equipment (chairs, whiteboards, easels, etc.)
Handle food and snack delivery and setup for meetings
Restock pantries, kitchens, and break rooms
Perform daily stocking, cleaning, organization, and reset of conference rooms and kitchen areas
Required Skills & Qualifications
Professional, corporate demeanor with strong customer service skills
Experience working in a professional office environment preferred
Proficiency with: Multi‑line phone systems, Microsoft Outlook (calendar management), Microsoft Excel, Data entry and internet research
Strong organizational skills with the ability to manage multiple priorities
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time
Monday–Friday, 8:00 a.m. – 5:00 p.m.
The Compensation range for this role is up to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
This position is part of the Opensity Solutions team. For Information on Opensity’s benefits please visit opensitybenefits.com.
Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.
It is Opensity’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Opensity’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Opensity will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Opensity is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Opensity will consider for employment qualified applicants with arrest and conviction records.
Top Skills
What We Do
Epiq, a global technology-enabled services leader to the legal industry and corporations, takes on large-scale, increasingly complex tasks for corporate counsel, law firms, and business professionals with efficiency, clarity, and confidence. Clients rely on Epiq to streamline the administration of legal department and business operations, class action and mass tort, eDiscovery, regulatory, compliance, restructuring, and bankruptcy matters. Epiq subject-matter experts and technologies create efficiency through expertise and deliver confidence to high-performing clients around the world. Learn more at www.epiqglobal.com.
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