Receptionist / Administrative Assistant

Job Description:

We are looking for an Administrative Assistant / Receptionist to work on-site full-time, five days per week, Monday through Friday, from 7:30 am to 4:30 pm at the rate of $20-$25 an hour. This person will be responsible for handling the day-to-day office needs for our Houston, Texas office. These duties include a variety of responsibilities, such as interacting with employees, visitors, and vendors. This person will work under the direction of the Office Manager to support the needs of the client service professionals.

Withum’s brand is a reflection of our people, our culture, and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be attributed to the dedicated professionals who work here every day and whose mission is to help our clients grow and thrive—to be in a position of strength. But our commitment goes beyond our clients, as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

How You’ll Spend Your Time:

• Answering and screening phone calls appropriately

• Meeting and greeting clients

• Handling incoming mail for the office, as well as arranging pick-up for UPS, FedEx, and other couriers as requested/needed; maintaining postage machine system updates, etc.

• Maintaining communal spaces, conference area, kitchen, etc.

• Assisting with meal ordering for busy season

• Replenishing office/kitchen supplies when needed

• Responsibilities include but are not limited to the items listed above

• Working in Microsoft Word and Excel

The Kinds of People We Want to Talk to Have Many of the Following:

• 1 year of administrative experience, preferred

• 1-2 years of experience in a professional services tax/audit work environment, preferred

• Advanced Microsoft Office skills

• Strong communication skills, both verbal and written

• High attention to detail and strong time management skills

• Excellent organizational skills with an ability to think proactively and prioritize work

• Desire and ability to work in a team environment

Physical Requirements:

• Lift/carry up to 10 lbs.

• Kneel, reach over shoulder or head, use step stool to place wall postings

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WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.