Reception Administrator (1 Month Contract)

About Us:

Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production finance and production management solutions, EP delivers integrated, digital solutions to support every phase of production. EP brings together background casting and digital production technology with the Casting Portal, the leading SaaS-based platform that has transformed the way background actors are found, hired, managed and paid, and the iconic and legendary Central Casting.

Entertainment Partners Canada is the lead provider of financial services to the entertainment industry in Canada. We provide financial services to the Motion Picture, Television and Commercial industries along with production management and accounting software services. Entertainment Partners Canada prides itself on being the best in class from a product/services perspective but we are equally proud to have been Great Places to Work certified since 2017, providing an encouraging, accepting, and interesting work experience for all of our valued employees.

Job Summary:

The Receptionist is responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory control. The Receptionist ensures smooth running of our company’s offices and contributes in driving sustainable growth. The Receptionist’s duties must be performed consistent with the Company’s mission and values and adhere to Company policies and procedures.

Please note that this is an in-office position.

Key Duties and Responsibilities:

• Open, close, and maintain the office Reception area
• Open, close, and maintain the office kitchen space
• Manage incoming and outgoing correspondence, including emails, letters, and packages
• Answer and direct phone calls promptly, providing accurate information or routing calls to the appropriate department
• Provides back up reception relief coverage for Toronto office (out of office relief)
• Provide support for overall administrative activities for the office
• Acting as the first point of contact for visitors and phone inquiries, providing a warm and professional welcome
• Assist office staff in maintaining files and databases
• Runs, assembles and packages payroll reports
• Responsible for filing (or scanning) all necessary payroll and remittance documents
• Administer the collection of remittance documentation for the facilitation of weekly remittances to Union(s) and various government agencies
• Tracks stock of office supplies and places orders when necessary
• Assists with all miscellaneous office related matters (coffee, paper shredder, water, etc)
• Handle sensitive information with confidentiality and discretion
• Other duties, as assigned

Essential Skills and Qualifications:

• Experience answering and redirecting client phone calls
• Experience coordinating local mail/courier services (FedEx, Canada Post, Zap, etc.)
• Excellent oral and written communication skills
• Proficient in Microsoft Word, Excel, Outlook
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Demonstrate a high level of professionalism, always showing respect for the client and for fellow employees
• Must be self-directed and able to complete projects with limited supervision
• Working knowledge of email, scheduling, spreadsheets and presentation software

Working conditions

• Conditions are normal for an office environment
• Hybrid work

Compensation

This position offers an expected compensation of $22 per hour, depending on skills and experience. This range reflects the anticipated salary for the successful candidate and complies with Ontario’s pay transparency requirements. 

Commitment to Supporting Accessibility Needs

EP Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. As only short-listed candidates will be contacted, we thank you in advance for your interest in EP!

Please note that only qualified candidates will be considered, and we'll only be following up directly with those selected for next steps.