Receiving Coordinator and Courier

Position Summary

The Receiving Coordinator and Courier is responsible for receiving deliveries, processing receipts in the ERP system, stocking materials in appropriate storage areas based on temperature requirements, placing materials in quarantine, forwarding samples to labs, releasing inventory, facilitating material transfers, and replenishing material points of use in laboratory and R&D facilities. Duties will also include driving a company vehicle, loading, unloading, and delivering specimen samples, inventory materials, and equipment to receiving, laboratory, and other authorized personnel in a safe, courteous, and timely manner.

Job Responsibilities

• Receive, verify, inspect, and sign for deliveries.

• Utilize material handling equipment – carts, pallet jack, and/or forklift to safely transport materials.

• Use ERP system to review purchase order (PO) and process receipt accordingly.

• Use eQMS (electronic Quality Management System) to review and print material specification forms.

• Verify that inventory items are delivered and received per specification and acceptance criteria.

• Document receipt on packing slips and material specification forms, following Caris Good Documentation Practices (GDP).

• Place inventory materials requiring quarantine in designated area and store based on appropriate temperature requirements.

• Create and apply inventory identification and material status labels to materials.

• Send samples of materials requiring testing to quality control (QC) group.

• Compare certificate of analysis (CoA) or conformance (CoC) info to acceptance criteria listed on material specification forms to verify match and passing results.

• Use database to record materials requiring testing and material certification verification.

• Release inventory materials and move to in-use inventory upon QC pass/QA approval.

• Pull and transfer inventory materials from central stores warehouse to stock rooms located at laboratory facilities.

• Complete material transfer form and shipping paperwork accurately per established SOP.

• Handle and transport the following types of materials and freight:

• Biological specimens (infectious substance, category B - UN 3373)

• Hazardous substances (e.g., Dry ice, chemicals)

• Temperature controlled items (e.g., refrigerated, frozen)

• Inventory materials, equipment, and non-inventory supply

• Visually inspect all materials and equipment before loading and report damage to shipper and/or Logistics Supervisor.

• Follow appropriate safety procedures for transporting hazardous and non-hazardous materials.

• Wear appropriate personal protective equipment (PPE) when handling chemicals and hazardous materials.

• Secure transported materials to prevent damage by loading/stacking correctly and using load straps.

• Handle shipping/transfer paperwork, maintain chain of custody (when applicable), and fill out paperwork correctly per Caris Standard Operating Procedures and Good Documentation Practices (GDP).

• Establish and maintain effective communication and relations with internal and external customers.

• Operate with a sense of urgency; understanding that the Courier position plays a vital role supporting lab operations and other departments at Caris (internal customer), ensuring that materials and equipment are delivered in a safe, courteous, and timely manner.

• Deliver packages to specific suites, rooms, and storage areas when requested and/or directed by supervisor and manager.

• Receive transfers and put away materials in appropriate storage areas in stock rooms based on temperature requirements.

• Perform system transactions to reflect movement of materials and to keep accurate inventory.

• Pick up and deliver mail between buildings.

• Safely operate company vehicles, including material handling equipment (MHE).

• Check motorized vehicles to ensure that mechanical, safety, and emergency equipment is in good working order. Report vehicle and equipment issues to the Logistics Supervisor or Manager.

• Report vehicle defects, accidents, traffic violations, or damages to company vehicles promptly to Logistics Supervisor or Manager, and Safety Team.

• Adhere to Department of Transportation (DOT) and Occupational Safety Health Administration (OSHA) regulatory requirements while performing courier role and responsibilities.

• Carry an Emergency Response Guidebook (ERG) while driving company vehicles and know how to use.

• Follow Caris Safe Driving Policy and associated company rules and requirements while performing courier job duties.

• Keep interior and exterior of truck clean and organized.

• Ensure spill kit is carried in company vehicle and inspected monthly.

• Follow all safe work practices, policies, and processes. Comply with all safety and health regulations.

• Complete a pre and post trip inspection of company vehicle and communicating any need for repairs to the Logistics Supervisor or Manager.

• Perform daily/weekly cleaning tasks and maintain cleaning log.

• Adhere to good manufacturing practices (GMP).

• Maintain organized workstations and warehouse by applying 5S concepts.

• Follow established SOP’s, work instructions/job-aides, and best practices related to receiving, inventory control, replenishment process, material transfer, courier, and logistics processes.

• Complete all training as assigned and being able to demonstrate competency.

• Carry out tasks as assigned by the supervisor and /or manager.

Required Qualifications

• High school diploma or equivalent.

• 6 – 12 months of experience in medical, materials management, warehousing, shipping, receiving or related fields.

• 6 – 12 months of courier delivery experience.

• Valid driver's license.

• Clean driving record. MVR pulled and reviewed annually.

• Basic computer skills. Experience using email and creating/replying to messages in a professional and timely manner.

• Good communication skills.

• Must be able to work well independently and in the context of team environments.

Preferred Qualifications

• 1+ year of experience in medical, materials management, warehousing, shipping, receiving or related fields.

• 1+ year of courier delivery service experience in a manufacturing and/or distribution environment.

• Knowledge of inventory management processes related to receiving, quarantine, material release, transfer, and forward replenishment.

• Experience using ERP/WMS to receive PO’s and perform various inventory transactions.

• Parcel shipping experience – packing shipments, creating shipping labels, and scheduling pickups.

• Ability and willingness to train new and existing employees on safe material handling, loading, unloading, driving and delivery practices.

• Transportation medical card.

• Experience transporting materials in a regulated GMP/FDA regulated or diagnostic testing/ pharmaceutical (CAP/CLIA) organization and environment.

• Attention to detail and ability to catch discrepancies.

• Self-motivated with good communication and interpersonal skills.

• PC experience - data entry and communicating via email.

• Works well in a team environment.

• Ability to read and follow SOP’s, process flowcharts, and work instructions/job-aides.

• Safe driving skills, basic knowledge of DOT regulations, and traffic laws

• Self-motivated with excellent communication and interpersonal skills.

• Experience operating material handling equipment (e.g., pallet jack, walkie/stacker, forklift).

Physical Demands

• Visual acuity and analytical skill to distinguish fine detail.

• Must possess ability to sit and/or stand for long periods of time.

• Must possess ability to perform repetitive motion.

• Ability to lift up to 50 pounds.

• May be exposed to blood-borne pathogens, extreme temperatures, high noise levels, fumes, and bio-hazardous material/chemicals.

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this position.

Other

• This position will require working occasional evenings, weekends and/or holidays.

• Annual motor vehicle record checks for courier drivers will be conducted.

• Adherence to Caris drug test policy, code of conduct, applicable regulatory requirements, and law.

Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.