Billing Specialist

Job Overview

   Division                                                                         Reports Trucking

   Koch Companies                                                            Billing Manager

   Employee Classification                                             Weekly Hours

Full Time                                                                        40

Position Details

Job Summary

The Billing Specialist is responsible for ensuring accurate and timely invoicing across Koch Trucking’s divisions and fleets. This role requires exceptional attention to detail and strong proficiency in Microsoft Excel. You’ll work in a structured office environment and be expected to manage high volumes of data efficiently, supporting both internal teams and external customer needs.

Essential Job Functions

• Scan, and index trip documents for billing
• Generate and audit invoices with a strong focus on accuracy
• Maintain rate books and fuel surcharge data for customer accounts
• Monitor invoice runs and prepares documents for mailing
• Collaborate with Accounts Receivable to resolve billing disputes
• Respond to customer calls and emails and provide proof of delivery (POD)
• Track billing totals and bank deposits; compile daily reports
• Ensure invoices are emailed or mailed in a timely and accurate manner 

Secondary Job Functions

• Serve as a representative of the Company, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the Koch community, customers and with the public.

• Cross training as required.
• Perform additional duties and projects as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Working Conditions

              •     Temperature regulated office environment

Supervisory Responsibilities

              •     None

Qualifications

Required Education and Experience

• High school diploma or equivalent
• 1+ year of experience in an office setting using Microsoft Excel regularly

Preferred Education and Experience

• Associate degree in Accounting or related field
• 2+ years of billing or accounts receivable experience

Essential Knowledge, Skills, and Abilities

• Extremely detail-oriented, with a focus on accuracy in repetitive tasks
• Intermediate Microsoft Excel skills (e.g., formulas, sorting/filtering, pivot tables)
• Ability to process high volumes of data quickly and accurately
• Strong organizational and time management skills
• Comfortable navigating systems such as TMW and Epicor
• Clear and professional communication style

Physical Requirements

• 90% of the workday is spent at a desk using a computer
• Occasional lifting of up to 30 pounds (files, supplies, envelopes)
• Frequent use of standard office equipment (phone, printer, scanner, keyboard)

*This job description is designed to be a guide and is not to be construed as a comprehensive listing of all activities, duties, skills or responsibilities that are required for this position. Activities, duties, skills or responsibilities may be added or changed at any time, with or without notice.

**Koch Companies and its affiliates are Equal Opportunity Employers committed to fostering a diverse, inclusive, and respectful workplace.