Accounts Payable and Billing Specialist

Description

Bertelson Brothers, Inc, dba Business Essentials, a federation partner of Office Depot Corporation is seeking an experienced Accounts Payable and Billing Specialist to work in office at our Fridley Location.  Business Essentials is a distributor of business to business office supplies, office furniture, janitorial products, and paper products.  Business Essentials offers medical insurance, dental insurance, vision insurance, disability and life insurances, 401K with a company match, voluntary benefits, and a generous paid time off package.  

Position Summary

The Accounts Payable & Billing Specialist is responsible for the accurate and timely processing of vendor invoices and payments while providing accounting and billing support across departments. This role works collaboratively with internal departments to resolve billing issues, support customer invoicing, maintain financial records, and assist with special projects as needed.

Primary Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Review invoices for pricing, freight, taxes, purchase order matching, and coding accuracy.
• Route invoices for approval and prepare vendor payments (check, ACH, and credit card).
• Reconcile vendor statements, investigate discrepancies, and respond to vendor inquiries.
• Maintain vendor records, including W-9s, banking information, and account updates.
• Process credit memos, refunds, and invoice adjustments.
• Assist with month-end close, account reconciliations, year-end audit requests, and 1099 reporting.
• Maintain organized accounting records and supporting documentation.
• Collaborate with internal departments to ensure accurate billing and financial reporting.
• Assist with customer invoicing and billing processes.
• Provide cross-functional accounting and billing support while assisting with special projects and other duties as assigned. 

Requirements

Qualifications

• Associate's degree in Accounting, Finance, Business, or related field preferred (or equivalent experience). 
• 2+ years of Accounts Payable, Accounting, or related experience preferred. 
• Foundational knowledge of state and local sales tax laws, regulations, and taxability rules.
• Excellent communication, strong attention to detail, organization, and problem-solving skills.
• Ability to work independently and prioritize multiple tasks with great time-management skills.
• Proficient in Microsoft Office applications and accounting software.