Quotations Specialist - Gear

Make a difference.

As a Quotations Specialist, you will handle the quotations process from the time you receive the request to the time you submit the quote to the customer. You will communicate with Graybar sales representatives, customer service representatives, customers and manufacturer representatives to gather needed details to create your quotes. You will learn about our product lines and pricing mechanics, as well as the computer systems we use, in order to provide quotations that result in profitable sales for the company. 

In this role you will:

• Prepare detailed and accurate cost estimates for low-voltage (LV) and medium-voltage (MV) electrical gear, assemblies, and related materials requested by Sales, Customer Service, and project teams.
• Read, interpret, and analyze single-line electrical drawings, schematics, and layouts to accurately identify required LV and MV electrical equipment, ratings, configurations, and accessories.
• Review and interpret customer specifications, project requirements, and contract documents to ensure quotations are compliant with technical, commercial, and customer-specific standards.
• Compile, review, and organize bills of material (BOMs), drawings, and specifications using in-depth knowledge of manufactured products, engineered solutions, and available services.
• Identify scope gaps, conflicts, or ambiguities between single-line drawings, specifications, and BOMs; proactively communicate clarification needs to Sales or customers.
• Evaluate and compare competing manufacturers’ BOMs, configurations, and technical offerings to determine the most appropriate and cost-effective solution aligned with customer and specification requirements.
• Support pre-submittals, submittals, resubmittals, and revisions, ensuring alignment with customer specifications and drawing intent prior to release.
• Identify and itemize accessories, control options, and third-party equipment sourced externally as part of the quotation.
• Contact manufacturers, factories, and authorized representatives to obtain pricing, lead times, technical clarifications, and compliance confirmations related to specifications and drawings.
• Compute cost and sell pricing using multiple factors including margins, inventory availability, competitive environment, price validity, logistics, freight, handling, staging, and abnormal shipping requirements.
• Identify and communicate technical and commercial risks related to equipment selection, specification compliance, lead times, or scope assumptions.
• Ensure all quotations, customer approvals, and acknowledgments are properly documented to reduce liability and support audit and order execution requirements.
• Maintain accurate digital job files, including drawings, specifications, correspondence, and pricing assumptions, to support smooth handoff to Order Management and Operations.

What you bring to the table:

• 4–5 years of experience quoting electrical gear, switchgear, or engineered electrical solutions within the electrical distribution or manufacturing industry.
• Ability to work independently with minimal supervision while managing multiple priorities.
• Four-year degree in Business, Engineering, Construction Management, or a related field preferred.
• High school diploma or GED required.
• Demonstrated business acumen with strong interpersonal and customer service skills.

Compensation Details: The expected starting rate of pay for this position is 35.00 USD Hourly, based on experience.

The Value of Graybar:

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.

• Life Insurance coverage for you and options for your family.

• Save on expenses with Flexible Spending Accounts.

• Enjoy our Disability Benefits at no cost to you.

• Share in our success with Profit Sharing Plans.

• 401(k) Savings Plan with company match to help secure your future.

• Paid Vacation & Sick Days to spend time away from work or in case of an illness.

• Rest and recharge during our Paid Holidays throughout the year.

• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.

• Volunteer with Community Time Off to give back to the community.

• Predictable Work Schedules to plan your life: no weekends or nights for most roles.

• Celebrate your and others' achievements with our Employee Recognition Program.

• Reach your career goals with our Educational Reimbursement and Career Development Programs.

• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business.
We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.

Apply now and find out what’s next for you.

Equal Opportunity Employer/Vet/Disabled

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