Quality Documentation Specialist

Description

POSITION SUMMARY:

the Quality Documentation Specialist is the dedicated resource for all customer-facing documentation assembly. This role compiles data packs from completed ProShop records, generates CofCs, and coordinates FAI package collection and routing. It does not create records — it assembles and routes them. The Lead Inspector is accountable for the final CofC sign-off; this role ensures the package is complete and ready.

Note: This position is subject to the International Traffic in Arms Regulations (ITAR); U.S. person status is required.

ESSENTIAL JOB FUNCTIONS:

• Assemble customer shipment data packages from completed ProShop records: compile CofC, material certifications, dimensional inspection records, special process certs, and packing slip
• Generate Certificates of Conformance in ProShop for all outgoing shipments; route to Lead Inspector for sign-off
• Own FAI package coordination as R/A: collect all FAI elements (dimensional data from CMM Programmer, material certs, special process certs, balloon print from QE — Quality Planning), route complete package to the responsible modality QE for engineering sign-off disposition
• Track FAI package status to closure — flag incomplete elements and escalate to the responsible QE or Lead Inspector
• Maintain data pack completeness standard: ensure every package that goes to the Lead Inspector for sign-off contains all required customer-specified documentation
• Coordinate with the Lead Inspector on data pack timing relative to shipment schedule
• Support customer source inspection visits by providing records access and package preparation
• Work within ProShop to ensure all records referenced in data packs are correctly linked and complete

Requirements

SKILL REQUIREMENTS/PREFERRED:

• Experience with AS9102 first article inspection documentation requirements
• Background in aerospace manufacturing documentation or quality records
• Familiarity with ITAR-controlled documentation handling

QUALIFICATIONS:

• 1–2 years in a quality documentation, shipping coordination, or aerospace manufacturing administrative role
• Familiarity with AS9100 shipment documentation requirements — CofC, material certs, inspection records
• Detail-oriented with strong follow-through on multi-element tasks
• Comfortable working in ProShop or equivalent ERP/MES for record retrieval and document generation
• Ability to manage multiple open data packs and FAI packages simultaneously without dropping threads

WORK ENVIRONMENT:

The performance of this position will require exposure to the manufacturing areas where all areas require the use of personal protective equipment such as safety glasses, hearing protection, steel toe shops, and other mandatory safety equipment.

For the most part, ambient temperatures with typical plant lighting and manufacturing equipment are present throughout the facility.

PHYSICAL DEMANDS:

• Sit or stand as needed.
• Walking primarily on a level surface for periodic periods throughout the day.
• Reaching above shoulder height, below the waist, or lifting as required to reach documents or store materials throughout the workday.
• Proper lifting techniques required.
• Ability and comfortability to work in small confine spaces while following proper safety protocol. 

SAFETY AND POLICY PRACTICES:

Each employee must be knowledgeable of standard safety policies and procedures and adhere to the same while supporting the goals and objectives of the organization and recognizing the Company’s need to achieve its business objectives. Each employee is responsible for complying with company hazardous waste disposal procedures.

AFFIRMATIVE ACTION:

ADDMAN Engineering is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities. All terms and conditions of employment will be administered without regard to an individual’s sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.

NOTE: This job description is intended to describe the general level of work being performed. This job description is not intended to be all-inclusive. The duties of this position may change from time to time, and the employee may perform other related duties to meet the ongoing needs of the organization. ADDMAN Engineering reserves the right to add, delete or modify these duties and responsibilities at its discretion. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Employment is at-will, and nothing in this job description is intended to create or imply a contractual relationship or alter the at-will status of the employee.