The Publicity Assistant will report to the two Associate Directors of Publicity for Minotaur Books in the St. Martin’s Publishing Group publicity department. In addition to departmental administrative duties, this position will provide support for publicizing a variety of books and authors, with a focus on crime fiction and similar genre fiction titles. There are also opportunities for eventually handling independent publicity campaigns within the SMPG group.
What you'll do:
- Providing administrative support for both Associate Directors of Publicity at Minotaur Books as well as support for the department as a whole
- Managing the department's publication tracking spreadsheet: documenting upcoming book release dates, publicity mailings, trade submissions, and critical media milestones
- Coordinating media mailings of galleys and finished books
- Assisting in writing and distributing compelling press materials and creative pitch letters
- Routing publicity materials for approval
- Assisting with author book tours, booking travel and maintaining schedules
- Assisting in outreach to targeted media
- Monitoring book coverage in key media outlets, responding to and fulfilling book requests from media, and tracking bestseller information
- Researching media outlets and event venues and updating publicity and tour information databases
- Organizing and submitting entries for book awards
- Submitting documents to the Accounts Payable department for author and vendor reimbursements
- Providing necessary information and documentation for corporate card payments
What you'll bring:
- Exceptional organizational skills and attention to detail
- Ability to prioritize multiple tasks from two managers with competing deadlines
- Ability to work independently and remotely
- Excellent written and verbal communication skills
- Strong work ethic, curiosity, and a proactive approach to projects
- Creative problem solving
- Proficiency with Google Workplace, Microsoft Word, and Excel, and the ability to learn and manage new systems
- This role operates under a hybrid model offering the opportunity for partial remote work as well as requiring regular presence at our downtown Manhattan office.
- Some previous experience in an office environment is beneficial.
- Desirable: Internship at a publishing house, in event planning, or in a public relations capacity is a plus.
- Desirable: Ability to attend author events in NY/NJ/CT area
- Relevant work experience to match the required skills/knowledge above
- Desirable: Internship at a publishing house, literary agency, or public relations organization, or experience in book retail
- Bachelor’s Degree or relevant work experience
The salary for this role is $50,000.
Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.
U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.
Macmillan is proud to be an equal opportunity employer, consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status, and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Exceptional organizational skills and attention to detail
- Ability to prioritize multiple tasks from two managers with competing deadlines
- Ability to work independently and remotely
- Excellent written and verbal communication skills
- Strong work ethic, curiosity, and a proactive approach to projects
- Creative problem solving
- Proficiency with Google Workplace, Microsoft Word, and Excel and ability to learn new systems
- Willingness/ability to work hybrid with regular presence at downtown Manhattan office
- Some previous experience in an office environment
- Internship at a publishing house, event planning, public relations, or relevant experience in book retail
- Ability to attend author events in NY/NJ/CT area
- Bachelor's degree or relevant work experience
What We Do
We deeply believe in the power of books to connect people, amplify diverse voices, create meaningful change, and make a lasting impact in the world. Macmillan Publishers is a leading publishing company and home to some of the world's most cherished authors and creators. We are firmly committed to our employees, authors, and core values — and strive to build a culture that is inclusive of diverse voices and perspectives throughout all levels of the company. Our U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. Macmillan Publishers is an Equal Opportunity Employer committed to reflecting a broad representation of differences — race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, age, family status, economic background and status, geographical background and status, and perspective — in our workplace.
