Overall Responsibilities
The role of the Procurement Assistant is to support the procurement of goods and services at the Provincial level in compliance with MSH/Donor procurements policies and procedures. They help to prepare procurement solicitations, such as REOI, RFQ/RFP, and procurement documents such as purchase orders and agreements, support during bid evaluation, and all other documents as required by Provincial Procurement Associate or the Procurement Team in Country Office Jakarta. , They maintain procurement data including procurement trackers, supplier list, and standards of goods and services, and ensure the effectiveness of procurement in a timely and cost-effective manner.
Procurement Assistant will facilitate the Provincial Office's efficient and effective procurement support and administration functioning. S/he will administer and assist in the procurement management system to ensure efficient and effective use of MSH/Donor resources for the purposes intended. S/he will ensure compliance with the MSH/Donor procedures, guidelines, and rules.
For technical aspects, they will seek and receive policy guidance/instructions and support from the Procurement Manager and team in the Country Office on their respective areas of responsibilities. They will work closely with other team members, including Provincial Program and Administration Teams to ensure timely implementation of the project activities. The Procurement Assistant will report to the related Provincial Procurement Associate.
Specific Responsibilities
Daily reporting to the Provincial Procurement Associate and for procurement policy and technical aspects ing with the National Procurement Team in Jakarta.
The overall responsibilities of the Procurement Associate include, but are not limited to the following:
(i) assist in preparing procurement processes of all goods and services required for MSH/Donor.
(ii) assist in preparing bidding documents.
(iii) assisting in collection information for bid evaluation.
(v) assist in monitoring the performance of contractors and consultants' performance and the delivery and completion of contracted goods and services.
(vi) coordinate and collaborate with the national and provincial teams to update the preferred vendor list and procurement filling in the system.
(vii) prepare and coordinate the tender process for long-term service procurement agreements at the provincial and district levels.
QUALIFICATIONS
Education:
-
University Degree in business administration, accounting, management or other related. Procurement / Logistics experience will be an advantage.
Experience:
-
Fresh Graduates or applicants with working experience in procurement or administration.
Knowledge and Skills:
-
Good working knowledge of purchasing strategies including but not limited to sourcing/ tendering.
-
Excellent communication, interpersonal, and negotiation skills
-
Strong analytical thinking and problem-solving skills especially when working under pressure.
-
Strong proficiency in Microsoft Office and business application software, purchasing, and resource planning systems.
-
Detail oriented, strong negotiation skills.
-
Ability to work in a team-oriented environment while maintaining an individual workload.
-
Monitoring/assessing self-performance to make improvements or take corrective action.
-
Planning and scheduling skills.
-
Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
-
Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality.
-
Written and spoken proficiency in English.
Competencies
-
Know how related processes and products.
-
Showing a good communication skill such relates to people, builds relationships, and effectively presents arguments.
-
Result Oriented by meeting deadlines, identifies actions, and achieves goals.
-
A solution-based person when meeting challenges/problem
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Policy
