Provider Scheduler

Cardiac Study Center, Olympia, WA (Remote)

Who We Are
At Cardiac Study Center, our mission is to elevate patient health through compassionate, innovative cardiology care.

We're a dedicated team at the forefront of cardiovascular medicine, empowering patients with the knowledge and treatment they need to lead heart-healthy lives. As a growing organization with deep roots in the Pacific Northwest, we are looking for passionate individuals to join us in making a real impact on our patients' heart health and well-being. Here, you’ll have the opportunity to collaborate with top professionals, advance your career, and make a meaningful difference daily.

• Dynamic scheduling environment – Our scheduling team plays a vital role in coordinating care by ensuring seamless provider availability across hospitals and clinics.
• Opportunities for professional growth – We provide ongoing training and exposure to healthcare scheduling software, allowing you to build valuable skills in provider coordination.
• Collaborative team culture – Work closely with physicians, managers, and hospital staff in a supportive environment where every contribution matters.
• Make a real impact – Your role ensures that providers have well-organized schedules, directly improving patient access to timely and quality care.

As a Provider Scheduler, you will be responsible for managing provider schedules, coordinating hospital call assignments, and ensuring that all provider and non-provider templates are built accurately. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple scheduling priorities efficiently.

• Build, monitor, and adjust daily and weekly provider schedules.
• Act as the primary point of contact for provider schedule coordination.
• Assign and manage the annual hospital call schedule, ensuring timely updates and distribution.
• Process provider time-off requests and adjust schedules accordingly.
• Create provider and non-provider daily patient schedule templates.
• Assign and track all scheduling-related tasks, including hospital, office, and administrative duties.
• Collaborate with managers to schedule physician meetings and coordinate onboarding for new providers.
• Maintain accurate scheduling records in EPIC and Qgenda.

This is a full-time, fully remote position operating within a standard office environment, typically Monday through Friday. The role requires frequent communication via phone and email, as well as extensive computer-based work. Candidates must have a reliable home workspace and internet connection. Applicants must reside within Washington State.

Must-Haves

• High School Diploma or GED.
• 2+ years of experience in medical office scheduling or a related field.
• Strong proficiency with databases and scheduling systems.
• Excellent attention to detail and ability to multitask.

Nice-to-Haves

• Experience with EPIC and/or Qgenda.
• Familiarity with hospital call scheduling and provider coordination.

While you’re focused on ensuring seamless provider scheduling, we are focused on taking care of you with benefits such as:

• Comprehensive health insurance (with zero-cost premiums).
• Dental & vision plans.
• FSA/HSA options.
• Retirement matching.
• Paid vacation & floating holidays.
• Mental health support, and more!

The pay scale for this position is $22.06 - $39.34, influenced by your experience, skill set, and education.

Join our team and play a key role in optimizing provider scheduling and patient care!