Proposals Coordinator

Warsaw / Poland-based role supporting the Amsterdam office of Dentons

Make a direct impact at the world’s largest global law firm, working in a fast-paced international environment with extensive opportunities for personal and professional growth.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world's largest law firm, enabling exceptional service delivery to clients across Europe, the Middle East, and Africa. As a critical part of Dentons' global network, our EMEA business services team drives efficiency, innovation, and collaboration.

Role Overview:

We are seeking a Proposals Coordinator to join our Amsterdam team but working out of Warsaw. Reporting to Marc Stoffer (Head of Marketing & Business Development for the Netherlands and Belgium), the successful candidate will work with Dentons' Amsterdam-based team in winning new business and increasing market presence. This includes the preparation of compelling proposals and managing the credential collection process. The candidate will also work closely together with the Warsaw based Europe Proposals team who serve the European region.

What you will be doing:

• Oversee all aspects of the proposal process from receiving a request to delivering the final product. Tasks include evaluating opportunities, strategizing the look, feel, and tone of responses, creating compelling content, efficiently communicating with lawyers, ensuring quality assurance and timely submission, and conducting win/loss reviews and analysis.
• Collaborate closely with compliance and pricing teams to reflect best practices in proposals.
• Maintain accurate and detailed proposal records on Dentons' internal tracking platform.
• Prepare high-quality supporting materials using Microsoft Word and PowerPoint.
• Manage the credential verification process, including data input and maintenance on the dedicated platform.
• Working closely with the Europe Proposals Team to ensure alignment and best practices.
• Actively participate in projects and initiatives to improve processes as needed.

• Independent, proactive working style.
• A confident personality and ability to voice your professional opinion.
• Ability to build rapport and communicate effectively with senior stakeholders.
• Excellent English language skills (written and verbal).
• University degree, preferably with a focus on marketing or business development.
• At least 3 years of experience in proposal writing/coordination.
• Professional experience in a law firm, a major service provider, consulting firm, or agency (preferred).
• Advanced proficiency in MS Word and PowerPoint.
• Strong organizational and prioritization skills, with an eye for detail.
• Ability to work under short deadlines and quickly adapt to new processes.
• Willingness to business travel occasionally.

• A very dynamic role where day-to-day work is combined with longer-term projects
• The setup of this role offers a large extent of flexibility
• A competitive salary and professional equipment provided
• Occasional travel to Amsterdam to attend team meetings or social events
• Benefit Cafeteria system
• One additional day off for your birthday
• Interesting learning & development opportunities​
• Convenient location in the city center