Proposal Specialist

Description

HOURS: Eight hour shift M-F within 6:00 am to 6:00 pm MST operating hours.  

JOB PURPOSE:

This position supports Edupoint Educational Systems by engaging in proposal development, proposal authoring, and the timely production of responsive and fully compliant proposals in response to complex K-12 requests for proposals (RFPs) and customer requests.

JOB SUMMARY:

Lead cross-functional proposal team through the formal process for responding to informal customer requests as well as complex RFP solicitations.

JOB DUTIES:

Analyze RFP/RFQ documentation, prepare compliance matrices which involve appropriate organizational personnel and identify team member responsibilities for the proposal

Develop strategy based on competitive market information to position Edupoint’s offerings

Assist with the development of the functional/ technical component of the proposal working with Subject Matter Experts (SME's) as necessary to complete

Develop, enhance and maintain a database of written proposal boilerplate

Develop, enhance and maintain a database of technical/ functional requirements responses to assist with proposal development

Write and edit proposal sections incorporating win themes and client hot buttons

Format all proposal components (Table of Contents, call-outs, font size, page count etc.) and ensure consistency with the requirements/ instructions of the solicitation

Prepare draft documents for review processes

Prepare final proposal documents and lead all physical and/or electronic submission production efforts of the proposal (binders, spines, covers, dividers, boxing, packaging, etc.)

Ensure compliant delivery of physical copies and/or electronic submission

Analyze Post Delivery and/or Award feedback and recommend improvements to the Proposal

Manage improvement programs which enhance proposal quality, style, and professionalism

Assist Bids and Proposals Manager or Chief Sales and Marketing Officer with other marketing projects as requested

Other duties as assigned

JOB REQUIREMENTS-KNOWLEDGE/SKILLS/ABILITIES:

*Knowledge:

High PC literacy with all MS Office products

Working knowledge of desktop publishing tools (Adobe, Visio, etc.)

*Skills:

Strong organizational/interpersonal skills

Demonstrated track record facilitating winning proposals

Excellent project management and leadership skills

Strong written communication skills

Demonstrated business/technical orientation

Project planning & schedule management experience

Creative/technical writing capabilities

*Abilities:

Ability to effectively work in a cross-functional team environment for the successful completion of high-quality proposals

EDUCATION AND/OR EXPERIENCE:

Minimum: BS/BA degree in Business Management, Marketing or related field

5 years’ experience in sales, software marketing, or product marketing of software solutions with a minimum of 2 years’ experience in proposal development

Experience in the K-12 administrative software market preferred

CERTIFICATES, LICENSES, REGISTRATIONS:

None

BENEFITS:

In addition to paying competitive salaries, we offer a comprehensive, customizable benefits package, including (but not limited to):

Medical Insurance w/Prescription Drug Coverage 

Dental Insurance Vision Insurance 

Generous Paid Time Off & Holidays 

Long Term Disability Insurance Life & Accidental Death & Dismemberment 

Paid Maternity & Paternity Leave 

Bereavement Leave 

Professional Development Opportunities 

Onsite Flu Shots for Staff & Immediate Family 

Stocked Kitchen w/Healthy Snacks & Drinks 

TRP Carpool Program 

Employee Assistance Program 

Opportunities for Community Involvement 

Employer and Employee Contributed Health FSA 

Employee Contributed Dependent Care FSA 

401K Plan w/Company Matching & Immediate Vesting 

Short Term Disability Insurance 

Health & Wellness Program 

Company Sponsored Fitness Challenge 

Pet Insurance 

Free Parking 

TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies, occasionally lifting files, objects or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, telephone, copier and other office equipment as necessary. Hearing must be in the normal range for telephone and video conferencing contacts. Visual acuity necessary to work extended hours on computer screens. Ability to work in an environment with moderate noise and which can be fast paced and project intensive. Travel and some extended overnight trips in the performance of duties may be required. 

Edupoint Educational Systems is an Equal Employment Opportunity Employer. Edupoint provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.