PROPOSAL MANAGER

PROPOSAL MANAGER

Job Title: Proposal Manager

Location: Dayton, OH

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

Job Summary:

Infinite Management Solutions (IMS), is looking for an experienced Proposal Manager to coordinate and support strategic company pursuits, including the development and production of proposals and presentations. This individual will ensure continuous improvement in the business development proposal process to develop winning bids and secure targeted opportunities within established timelines.

Responsibilities:

• Understand the capture strategy including competitors, customer needs, and solutions and benefits
• Collaborate with business development team
• Thoroughly assess RFP/RFI and relevant business solicitations
• Create and manage a compliance and response matrix and proposal schedule
• Facilitate regular status meetings
• Interface with sales/capture lead
• Conduct and execute proposal reviews
• Manage content plan, outlines, and mockup process
• Create writers’ package and make assignments
• Manage AI usage and policy
• Train proposal contributors on best practices and expectations
• Assist and coach writers with content development
• Collaborate on proposal graphics
• Ensure price, management, and technical volumes are consistent
• Keep leadership well informed
• Prepare for orals or other follow-on activities

Required Skills:

• Excellent verbal and written communication skills with proven experience in capture management and proposal development
• Outstanding time management skills and proven success meeting deadlines and performing in fast-paced environments
• Excellent attention to detail and strong organizational skills
• Strong knowledge of government and DOD contract processes (RFI, RFP, SBIR, GSA, FAR, etc.)
• Experienced in supporting business development efforts and demonstrating strong leadership and ability to motivate teams
• Trained and/or credentialed as CCPP, CPM, CGPM, or similar industry recognized accreditation
• Proficiency in Microsoft Office Suite and proposal management software (PandaDoc, GovWin, SalesEdge, Expedience, etc.)

Qualifications:

• Bachelor’s degree from an accredited college/university in English, Communication, Journalism or related concentration
• Minimum of 3 years of experience in proposal writing, 5 years relevant experience preferred
• Shipley trained or certified in proposal processes
• Meets U.S. citizenship and work eligibility requirements for federal contractors
• Must possess or be able to obtain a Department of Defense (DOD) Secret level clearance, if required 

Infinite Management Solutions, LLC (IMS) provides best in class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits. IMS partners with public and private sector clients to solve their most difficult challenges through a combination of staff-augmentation, program management, consulting, technology, systems engineering, and innovation. IMS’s dedication to excellence and our commitment to customer satisfaction is priority. We believe in our vision wholeheartedly and set an example for outstanding customer service. IMS was established on the core strength of “Professionalism, Integrity, Excellence, Diversity, and Community”.

Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.

Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds. Employee may be required to stand and walk for several hours performing various job-related duties.

This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.

• • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  • Please view Equal Employment Opportunity Posters provided by OFCCP here https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm