Project Specialist Global Market Access Immuno and Neuro

• Location: Barcelona

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As Project specialist – Global Immunology and Neurology within our Business Operations Market Access Operations team, the primary responsibility of this role is to manage and monitor the day-to-day operation of office administrative tasks for the Global Market Access & Pricing Leadership Immunology and Neurology teams based in Europe, and ensure smooth workflow and efficiency related to administration in alignment with Global and Local needs, strategies, and directions.

• Manage and monitor the day-to-day operation of office administrative tasks for the Global Immunology and Neurology Market Access & Pricing (GMAP) leaders, ensuring smooth workflow and efficiency related to administration.
• Schedule and maintain regular meetings for the Immunology and Neurology GMAP teams based out of Europe, taking care of the calendars of the teams and corresponding with other assistants.
• Manage the booking and facilitation of all types of meetings including booking of meeting venues and ordering catering for large meetings.
• Organize international and domestic travel arrangements and administration as required, including expense reimbursements in Concur.
• Manage suppliers in ordering resources and services including overseeing the delivery.
• Consistently demonstrate the core values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small.
• Assist with the preparation of presentations and reports as requested.
• Support engaging content creation with excellent content development and engaging visual imagery for posts on LinkedIn, Viva Engage, and so on.
• Manage event coordination and ensure seamless coordination with stakeholders.
• Manage e-mail distribution lists and business system access administration (req submission, follow up) as per functional inquiries.
• Manage and monitor organizational changes within the business unit and update organizational charts on regular basis
• Work closely with other Administration/Support staff and teams to ensure delivery of the goals.

• Effective calendar management to maximize efficiency, minimize conflicts between events, and ensure timely delivery of projects.
• Systematically organize and assign tasks, schedule meetings, oversee project planning, team coordination, and risk management.
• Regularly track and monitor project status, organize timelines, plan project milestones, set reminders, measure project’s progress, share status and success, update various dashboards.
• Prepare meetings, develop presentations, manage multiple deadlines, and maintain oversight of critical details.
• Be a strong point of contact on Zoom/telephone to ensure all queries and issues are dealt with or are escalated as appropriate.
• Participate in welcoming guests to ensure that a professional customer-focused service is always provided to both internal and external customers.
• Implement appropriate filing and other office procedures, including optimal use of sharepoints, to facilitate a highly organized and smoothly functioning division.
• Carry out any other general administration and assistant duties as required on behalf of the Global Immunology and Neurology Market Access teams based in Europe.

• Proven ability to work effectively in a team-oriented environment.
• Demonstrated organizational skills and ability to prioritize.
• Previous experience in a team support / administration capacity within a fast-paced business.
• Proficient at providing calendar support.
• Eloquent at communication through social media networks such as Yammer and LinkedIn
• Proven ability to meet deadlines and make best use of limited resources.
• Strong team player who is self-motivated and able to multi-task under pressure.

• Proficient level in using broad range of Microsoft O365.
• Calendar management skills.
• Expert in PowerPoint presentations.
• Data visualization.
• Project management tools.
• Content creation.
• Communication tools and techniques.

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Final compensation will be determined based on demonstrated experience, skills, location, and other relevant factors. Employees may be eligible to participate in Company employee benefit programs.