Project Manager

FHI 360

Project Manager

MCA Lesotho Health Systems Strengthening, Primary Health Care, and Counter Gender Based Violence Support Project

FHI 360 is a non-profit human development organization dedicated to advancing equity, health, and wellbeing through data-driven, locally led solutions — so that humanity thrives. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Project Manager for the MCA Lesotho Health Systems Strengthening, Primary Health Care, and Counter Gender Based Violence Support project in Lesotho. The position will be based in Maseru, Lesotho

Project Description:

FHI 360 is currently recruiting for the position of Project Manager for the recently started, five-year Health Systems Strengthening, Primary Health Care, and Counter Gender Based Violence Support project in Lesotho funded by the Millennium Challenge Account (MCA) which runs until the end of March 2029. The project focuses on sustainably improving primary health care service delivery, building the capacity of district health management teams (DHMTs), and the inclusion of gender-based violence (GBV), clinical treatment and response protocols in line with the requirements of the 2022 Domestic Violence Bill.

Job Summary:

Plans, executes, and finalizes projects according to strict deadlines and within budget. Acquires resources and coordinates the efforts of team members and external clients to deliver projects according to plan. Manages and defines the project’s objectives and oversees quality control throughout the completion of the project(s) life cycle. Creates work plans based on goals, targets, and implements evidence-based interventions in one or more multi-sector areas, as well as modern technologies and practices. Collaborates with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.

Accountabilities:

Project Management:

• Manages and oversees the development of projects from initiation to completion. Manages capacity building project staff in coordinating and managing the implementation of project activities, delivering quality and accountability.
• Develop and deliver a project management plan encompassing all the details of a project to the team members.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Develops best practices and tools for project execution and management.
• Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
• Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
• Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
• Evaluates the progress of the project on a regular basis.
• Builds, develops, and grows partnerships vital to the success of the project.
• Manages the operational and tactical aspects of multiple projects in a matrix environment. Oversees entire projects with focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
• Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.
• Performs other duties as assigned.

Project Administration:

• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
• Determine the resources (time, money, equipment, etc.) required to complete the project. Develop a schedule for project completion that effectively allocates the resources to the activities.
• Builds and implements or socialize the best practices for performing all tasks.
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
• Determine the objectives and measures upon which the project will be evaluated at its completion.
• Execute the project according to the project plan.
• Author reports on the project for management and for funders. Communicate with funders as outlined in funding agreements. Develops best practices and tools for project execution and management.
• Business Development and Proposal Management Support:
• Builds, develops, and grows partnerships vital to the success of the project.
• Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Leads aspects of business development and project design efforts (such as drafting management section in a proposal).
• Lead design activities, sub-components of a larger project or overall design of some smaller awards
• Leads project design tasks and approach to project tasks and may lead project level tasks in multiple task areas.
• Involved in capture management, selects partners, and drafts team agreements and leads aspect of proposal design.
• Writes proposal sections (management, similar experience, etc.) Leads sub-award design and is responsible for sub-award monitoring.
• Financial Management:
• Monitor and approve all budgeted project expenditures.
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures.
• Ensure that all financial records for the project are up to date.
• Prepare financial reports and supporting documentation for funders as outlined in funding agreement.
• Personnel Management:
• Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
• Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members.
• Ensure that all project personnel receive an appropriate orientation to the organization and the project.

Applied Knowledge & Skills:

• Works independently and with other agencies to build local community acceptance. Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
• Strong knowledge of project management software and other technologies. Strong negotiator and problem solver.
• Excellent oral and written communication skills. Demonstrated project and personnel management skills. Ability to influence, motivate, and collaborate with others.
• Ability to adapt and resolve problems/issues to bring project to completion. Creating and Managing Systems and Processes.
• Recognizes the need for standardization and balances client and organization needs in systems design.
• Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
• Problem Solving & Impact:
• Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
• Problems are complex and require analysis of situations and data with evaluation of a range of factors.
• Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.

Supervision Given/Received:

• Manages staff and external project members to achieve goals and vision of project from initiation to completion.
• Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
• Reports to a Director.

Education:

• Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
• Project Management (PM) Certification preferred.

Experience:

• Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or domestic (US) program development or project management preferred.

Travel Requirements:

10% - 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].
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