The Project Manager, Institutional Giving is responsible for the operational success of the Institutional Giving program, including foundation, corporate, and select government funding opportunities. Serving as the central coordinator for institutional fundraising efforts, this role supports the planning and execution of fundraising strategy in alignment with organizational priorities and goals.
Partnering closely with development officers, grant writers, physicians, researchers, clinicians, foundation leadership, and administrative stakeholders across Swedish and Providence, the Project Manager manages the full institutional giving lifecycle, including prospect research, opportunity assessment, proposal development, submission, stewardship, reporting, and renewal. Leveraging prospect intelligence and fundraising data, the role helps identify and advance a complex portfolio of institutional funding opportunities while ensuring timely execution of proposals and compliance with funder requirements.
Essential Functions
Program Management
- In partnership with the Director, develop and maintain an annual institutional fundraising plan, including revenue goals, pipeline development, funding priorities, and stewardship strategies.
- Manage institutional giving workflows, timelines, and activities to ensure timely completion of proposals, reports, renewals, and donor engagement efforts.
- Establish and improve processes, tools, and systems that enhance operational effectiveness and fundraising outcomes.
- Monitor program performance and provide regular updates on pipeline activity, proposal status, revenue forecasts, and funding results.
Grant & Proposal Management
- Coordinate the development of grant proposals, letters of inquiry, presentations, budgets, and impact reports.
- Collaborate with program, finance, and leadership teams to gather outcomes data, financial information, and programmatic content for funding requests and reports.
- Ensure all submissions meet funder requirements, organizational standards, and established deadlines.
- Monitor grant award obligations and reporting requirements to ensure compliance and successful stewardship of institutional investments.
Relationship Management
- Support the development and implementation of cultivation, solicitation, stewardship, and engagement strategies that strengthen long-term institutional relationships.
- Provide logistical coordination for funder meetings, site visits, executive briefings, presentations, and donor engagement opportunities.
- Execute targeted outreach efforts and events designed to cultivate new institutional partners and deepen existing relationships.
- Maintain comprehensive records of funder interactions, opportunities, proposals, and commitments within the CRM system.
Prospect Research & Strategic Analysis
- Conduct ongoing research to identify, qualify, and prioritize institutional funding opportunities aligned with organizational priorities.
- Analyze foundation and corporate giving histories, funding trends, grant guidelines, and philanthropic priorities to inform fundraising strategy.
- In partnership with Foundation leadership, provide strategic recommendations regarding prospective funders, institutional partnerships, and funding opportunities.
Compliance, Reporting & Financial Coordination
- Ensure compliance with all grant requirements, funding agreements, and reporting obligations.
- Track grant deliverables, milestones, outcomes, and reporting schedules.
- Support grant audits, funder inquiries, and organizational reporting requirements.
- Develop reports, dashboards, and analyses that provide visibility into institutional fundraising performance and funding outcomes.
Core Competencies
- Project & Portfolio Management
- Grant Development & Management
- Relationship Management
- Strategic Analysis & Research
- Cross-Functional Leadership
- Process Improvement
- Budget & Financial Acumen
- Executive Communication & Presentation
- Data Analysis & Reporting
- Stakeholder Engagement
Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at the Swedish Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required Qualifications:
- Bachelor's Degree
- 4 years of non-profit or Development Administration, Project Management, Healthcare Administration, or Equivalent Experience
- 2 years of demonstrated project management skills and ability to work effectively to build relationships with colleagues
- Experience with Project Management methodologies and software
- Experience in managing projects in a complex, matrixed environment
Preferred Qualifications:
- 4 years or more years experience in healthcare philanthropy, academic medicine, research institutions, or complex nonprofit organizations
- 4 years or more years experience in institutional giving, foundation relations, grants management, project management, or fundraising operations
- Strong analytical, organizational, and problem-solving skills
- Experience utilizing CRM systems, prospect research tools, and fundraising databases
- Ability to synthesize clinical, research, financial, and programmatic information into compelling funding opportunities and strategic recommendations
- Project management certification or formal project management training
- Knowledge of grant compliance, fund accounting, and philanthropic best practices
- Excellent written communication skills
Why Join Providence Swedish?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.
About UsProvidence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Skills Required
- Bachelor's degree
- 4 years of non-profit, Development Administration, Project Management, Healthcare Administration, or equivalent experience
- 2 years demonstrated project management skills and relationship-building ability
- Experience with project management methodologies and software
- Experience managing projects in a complex, matrixed environment
- Experience in healthcare philanthropy, academic medicine, research institutions, or complex nonprofit organizations
- Experience in institutional giving, foundation relations, grants management, or fundraising operations
- Experience utilizing CRM systems, prospect research tools, and fundraising databases
- Project management certification or formal project management training
- Knowledge of grant compliance, fund accounting, and philanthropic best practices
- Excellent written communication skills
Providence Health & Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Providence Health & Services and has not been reviewed or approved by Providence Health & Services.
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Healthcare Strength — Coverage spans medical, dental, and vision, with robust mental health support including up to 25 free therapy sessions and a well‑being platform. Additional resources like caregiver assistance and plan assistance can bolster access and overall health support depending on location and eligibility.
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Retirement Support — A 401(k) with employer match and an additional discretionary contribution, plus a student‑debt retirement savings match, provide meaningful long‑term savings support. Planning tools and Public Service Loan Forgiveness eligibility further strengthen the financial security package.
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Parental & Family Support — Back‑up child and elder care through Bright Horizons and paid parental leave offer practical support for caregiving needs. Relocation assistance and other family‑oriented resources complement the core benefits where available.
Providence Health & Services Insights
What We Do
At Providence, our strength begins with understanding. We take time to see, hear and value everyone who walks through our doors—patient or caregiver, family support person or volunteer. Working with us means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others.
