SHADOW is seeking a proactive and organized Project Manager (contract to permanent) to manage creative, campaign, and production initiatives from inception to completion. In this role, you will own the day to day execution of projects, ensuring they stay on schedule and within budget while maintaining high quality standards. You will act as a bridge between internal teams and clients, balancing tactical execution with strategic oversight.
Please note: This is a 2–3 month contract position with the potential to transition into a permanent full-time role based on business needs and performance.
ResponsibilitiesProject Ownership & Management
- Drive the full project lifecycle by creating and managing detailed timelines, trackers, and workflows.
- Monitor daily activities and project health, proactively identifying risks and implementing solutions to keep deadlines on track.
- Lead project status meetings, prepare comprehensive agendas, and ensure all action items are documented and assigned.
Client & Stakeholder Relations
- Serve as a key point of contact for clients, managing expectations and providing regular updates on project progress.
- Partner with cross functional teams to define project goals, resource requirements, and success metrics.
- Facilitate clear communication between internal departments, vendors, and external partners to ensure total alignment.
Budget & Resource Coordination
- Manage project budgets and communicate any budget or resourcing needs. Work with production and account management to inform the client of any cost implications or budget overages.
- Work with division leads to assess resource needs and help prioritize tasks across the team.
- QA and Review deliverables to ensure they meet quality standards and project requirements before final delivery and trafficking.
Process & Mentorship
- Implement and refine project management best practices and tools to improve team efficiency.
- Provide guidance and support to Associate Project Managers, helping to delegate tasks and oversee their professional growth.
- Conduct post project reviews to capture key learnings and identify opportunities for future improvement.
- Bachelor’s degree in Project Management, Marketing, Communications, or a related field.
- 3 to 6 years of project management or production experience, specifically within an agency or fast paced creative environment.
- Demonstrated ability to manage multiple projects simultaneously with strong attention to detail and organizational skills.
- Excellent interpersonal and communication skills, with a proven track record of collaborating effectively across diverse teams.
- Advanced proficiency with project management platforms such as Monday.com, Asana, Trello, or Smartsheet.
- A solution oriented mindset with the ability to remain calm and focused under tight deadlines.
A quick note: This job description is meant to provide an overview of the role and its core responsibilities, but it’s not a complete list of everything the position may involve. As our teams and business continue to grow, responsibilities may shift and evolve based on company and client needs.
Annual Compensation:
$75K - $90K (commensurate with experience)
What We Provide:
- Medical + dental + vision insurance
- Generous PTO and paid holidays
- Dedicated mental health days
- Unlimited sick time
- Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests, on the clock! We offer 40 hours of paid VTO annually (voluntary time off)
- 401(k) retirement plan with matching
- Pre-tax commuter and healthcare benefits
- 12 weeks paid leave for new parents
- Individualized career mapping
- Summer Fridays (early close Fridays Memorial Day - Labor Day)
- Hybrid work schedule (1-3 days in office per week, depending on role)
While SHADOW intends to maintain these employee benefits, the Company reserves the right to modify, amend or terminate these benefits at any time and for any reason.
Additional Information
SHADOW promotes a diverse and high performing company culture. SHADOW is dedicated to providing equal opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.
All your information will be kept confidential according to EEO guidelines.
Skills Required
- Bachelor's degree in Project Management, Marketing, Communications, or a related field.
- 3 to 6 years of project management or production experience in an agency or fast-paced creative environment.
- Demonstrated ability to manage multiple projects simultaneously with strong attention to detail and organizational skills.
- Excellent interpersonal and communication skills, with proven cross-team collaboration.
- Advanced proficiency with project management platforms such as Monday.com, Asana, Trello, or Smartsheet.
- Solution-oriented mindset and ability to remain calm under tight deadlines.
What We Do
SHADOW is a creative marketing and communications agency with integrated disciplines across media relations, influencer marketing, experiential and event production, social media management and content development. Using these services, we shape insights and ideas into stories, animate stories into moments and engineer moments into movements. We are also connectors – we create inter-client synergies to maximize opportunity as well as leverage industry relationships for introductions, partnerships, business development and more. With a robust portfolio of brand campaigns, cross-categorical experience, and a deep rolodex of industry relationships, we have captured the loyalty of some of the world’s most prestigious companies, including luxury and lifestyle brands, retailers, tech start-ups, publishers, personalities, non-profit organizations and hospitality groups. We are a New York-based agency, with a west coast presence made possible through our SHADOWest suite of services.
