Project Manager, Beacon Scholars

SUPERVISION RECEIVED: Dean, School of Nursing
SUPERVISION GIVEN: Admissions Assistant

CLASSIFICATION: E-1 (Staff)

COMPENASTION: Salary, $60,000

Major Responsibilities:
Responsible for working with Ivy Tech Academic and Student Affairs to identify candidates who meet qualifications, including vaccination status, FERPA documentation certifications, TEAS. Collaborate with Financial Aid and Bursar's Office to secure all records required for Beacon Scholars scholarships and tuition.

Maintains nursing student records

• Tracks and enters NCLEX-RN and NCLEX-PN results in electronic student records system
• Track Ivy Tech Nursing and Beacon Scholars student metrics including but not limited to diversity, interests, enrollees, retention, course success and completions
• Responsible for ensuring the collection of data on NCLEX exam preparation to include but not limited to Kaplan, ATI, etc. and monitoring of review progress including attendees above 50, testing frequency, schedules, reschedules, preparation dates, comparison scores and success rates/data.
• Responsible for schedules and ensures completion of photography sessions for state board pictures for the students
• Oversee the collection and maintenance of immunizations and other health file documents for nursing students
• Ensures students receive the appropriate documentation to students for the criminal background check and drug screening process

Coordinate and organize Beacon Scholars program and Nursing program activities to include:

• Communicates Beacon Scholars requirements including including application documentation, status updates and reports updates and maintains current knowledge of nursing program admission criteria and program handbook
• Collaborates with School of Nursing team to responds to calls, emails, and other communication regarding nursing admission
• Serves as main contact for students interested in the Beacon Scholars program to complete the Nursing and Limited Enrollment Health Science Application
• Provides correspondence to the nursing students and stakeholders in the community from the Dean or Department Chair
• Support and inform students on all programs in the department and provide proper forms to students, verify completeness of form and accompanying materials.
• Maintain appropriate inventory of necessary forms, ensuring professional appearance of outgoing documents
• Coordinate with Program Chair/Dean nursing student registration, orientation, and end-of program reviews.
• Aid in changes/edits to student schedules upon registration and communicate to students.
• Responsible for gathering, analyzing, reporting and communicating regular and consistent information as it relates to increasing diversity, equity, and inclusion within the health care industry.
• Present quarterly metrics on all Ivy Tech students and faculty and Beacon Scholars for diversity, equity and inclusion, recruiting, and stipends.
• Manage Ivy Advising and Degree Tracker materials and faculty access.
• Collaborate with Beacon to offer other developmental opportunities (soft skills, professional development, mock interviews, professional etiquette) to support program.
• Work with Ivy Tech and Beacon marketing teams to coordinate the development of signage, collateral, and other marketing material to promote the Nursing program.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

• Associates degree in education, business, management or related field preferred.
• Must demonstrate excellent communication and team building skills.
• Must have the ability to work well with persons from various social, ethnic, and economic backgrounds.
• Knowledge of computer applications and familiarity with computerized records systems required.
• Passion for seeing students succeed.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.