The Role
Manages patent project lifecycles, including client feedback, filing coordination, invoicing, vendor and portfolio management, escalation handling, and team coordination. Advises clients and inventors on intellectual property strategy, invention disclosures, patent scope, and filing strategies. Drafts invention reports, patent applications, and office actions for UK, European, and PCT matters; performs quality assurance, data management, reporting, reconciliation, and stakeholder coordination.
Summary Generated by Built In
The main purpose of the role is to manage the complete project lifecycle. It covers non-technical and
analytical aspects of patent applications, which may include data management, client portfolio
management, patent application, and office action. The role may directly interface with inventor(s) to
capture novel aspect of the invention.
MAIN ACCOUNTABILITIES:
- Reception of Feedback.
- Approval from Client for changes.
- Coordination for Filing.
- Getting Invoice created by Accounts team.
- Invoice Sharing with client.
- Follow Up for Invoice Clearing.
- Update AIP.
- Vendor Management.
- Escalation Management.
- Control P&L of OA Team.
- Intra-team coordination.
- Advise clients on IP development.
- Discuss and advise inventors on various aspects of invention disclosure.
- Respond to client’s queries and advise on strategic IP aspects.
- Effective Filling Strategy & Patent Scope determination.
- Portfolio management.
- Preparing of Office Action Drafts according to UK, EP, PCT examination reports in Patent/Trademark.
- Drafting invention reports, patent application, and office action.
- Interface with inventors, patent searchers, and key stakeholders.
- Preparing Policies related to IPR portfolio development.
- Understand new project requirement and prepare estimates.
- Perform other tasks or participate in other projects as required.
- QA of work done by peers and external consultants.
- Develop Europe, US, and Indian patent prosecution skills.
Requirements
- Bachelor’s or Post-graduate degree in computer science, electronics, information technology, or
electrical with 1 to 3 years’ experience.
- Knowledge of Data Management, MIS.
- Proficiency in Spoken/written English.
- IPR Experience will add to a great advantage.
- Should have decision making and analytical skills.
- Maintaining and Analyzing data; Reconciliation; Update Client Management Sheets; Collecting data from
Software; Coordinate with team members and keep records updated.
- Data Sorting; Advance Excel ; Drafting ; content writing; IP Knowledge; Project Management.
Skills Required
- Bachelor's or postgraduate degree in computer science, electronics, information technology, or electrical engineering
- 1 to 3 years of professional experience
- Knowledge of data management and MIS
- Proficiency in spoken and written English
- Decision-making and analytical skills
- Ability to maintain and analyze data, perform reconciliation, update client management sheets, collect software data, coordinate with team members, and maintain records
- Data sorting and advanced Excel skills
- Drafting and content-writing skills
- IP knowledge
- Project management skills
- Intellectual property rights experience
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The Company
What We Do
Arctic Invent is an intellectual property consulting firm that helps startups, enterprises, inventors, and law firms protect and commercialize valuable ideas. Its services cover patents, trademarks, designs, copyright, registration, consulting, patent drafting, searching, analytics, valuation, and landscape work. The company combines technical expertise, technology-enabled processes, and international coverage to deliver tailored, efficient IP protection and support innovation across global markets.
