Project Management Administrator

Summary
The PMA provides essential administrative support to Project Management staff and helps maintain effective support across assigned business divisions. The role also supports broader business objectives through organization and additional responsibilities assigned by the Sr. Project Manager. Success in this position requires strong organizational skills, close attention to detail, accurate recordkeeping, and adherence to established procedures and guidelines.

Duties and Responsibilities

• Responsible for new project folder creation, maintenance, and accuracy of all content. Manage this data weekly and ensure compliance. Assist PM staff with the buyout of projects.
  • Ensure vendors/suppliers have the most current plans.
  • Track & follow up on quotes in a timely manner.
  • Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for recordkeeping.  
• Assist in creating and maintaining Submittal Schedule and log.
• Prepare and distribute the Superintendent project booklet for each new job.  
• Assist PMs in request and receipt of concrete, rebar & accessory submittals. 
• Distribute new plans throughout construction & maintain the most up-to-date shop drawings.
• Daily/Weekly communications with Project Management, Field Operations, and General Superintendent.
• Process, upload & document IFC drawings.
• Maintain Master Pour Log:
  • Accurately log all concrete poured.  
  • Notify all staff of concrete volume inconsistencies. (reported vs actual) 
  • Track square footage for all concrete placements.  
  • Enter all sub rates in pour logs & verify accuracy. 
  • Maintain subcontractor pays, over/under payments & change orders.
  • Assist in creating a schedule of values.
• Plans updates in the estimating folder, Plan-Grid, and current print folder 
• Permit Applications (Houston and surrounding area) 
• Contract Management / MSA 
  • Process forms & documents & ensure delivery to necessary personnel. 
  • Communicate with & deliver to Accounting & Contracts Management.
  • Ensure subs are current on certified payroll reporting
  • Mange Tax Exempt certificates 
  • Create Warrantee Letters
• Make updates in the company accounting program
  • Enter executed change orders  

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

Required Experience, Education, and Qualifications

• High school diploma
• 2 years of administrative duties
• Basic computer skills
• Practical written and verbal communication and organizational skills 
• Must have reliable transportation to the workplace(s)/ job location(s). 
• Ability to successfully pass a background check related to driving (for any driver)
• Ability to pass drug screening.
• Must be able to work in the United States without corporate sponsorship now and in the future..

Preferred Education, Experience, and Qualifications

• Bachelor’s degree in construction science, construction management or construction industry management
• Bilingual (Spanish/English)
• Organizational skills, including time management, prioritization, and multitasking.
• Creative and results-oriented, with a keen sense of urgency and self-motivation. 

Benefits
Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:

• Weekly pay
• PTO (Paid Time Off)
• Medical, Dental, and Vision Coverage
• Supplemental insurance options
• Retirement plans with discretionary employer-matching
• Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Scholarship opportunities for dependents
• Leadership development opportunities

Perks associated with this role
Our goal is to offer an unparalleled career progression that is not precisely pre-determined; rather, it builds on the teammate’s strengths, interests, and pursuits as the individual gains experience, grows, and develops in their career. You would be hard-pressed to find another ENR Top 6 Commercial Concrete Company that parallels Kent Companies.

Work Environment/Physical Demand
This position works in a typical office environment and requires extended periods of sitting.

Position type, travel, and expected hours of work
This is a full-time, office position. Typical hours will range from 40-45 hours per week and are subject to change. This role requires the ability to work non-typical days and irregular hours based on construction schedules. Due to the critical nature of the role, accepting phone calls during off hours or weekends may be required.  This position requires infrequent travel for training. 

Office Location
11755 W. Little York Rd. Houston, TX 77041

About Kent Companies
Kent Companies is a full-service specialty trade contractor with operations across Michigan, Texas, Ohio, and the Carolinas. As a third-generation, family-owned business, we believe our people are our greatest assets. We employ over 2,000 trade professionals nationwide and deliver every project with our Four Hallmarks: Safety, Productivity, Quality, and Customer Service. Kent Companies is known as The Leaders in Concrete™ and continuously ranks in the Top 10 Concrete Contractors nationwide by ENR Magazine.

Kent Companies’ family of brands includes Kent Concrete, Kent Underlayments, Kent Facilities, Kent Foundation Solutions, and Foundation Rescue Supply.

Kent Concrete
We deliver comprehensive, turnkey concrete construction services for customers nationwide. Our services include structural concrete, tilt-up concrete, concrete paving, curb and gutter, and concrete pumping. From the most complex cast-in-place structures to mission-critical facilities, our customers turn to us because they know we’ll deliver the horsepower and expertise to get the job done.

About our Houston Texas Division 
Our Houston Texas division provides comprehensive concrete construction services for commercial tilt-wall construction, garden-style residential construction, high-density mixed-use properties, elevated cast in place structures, and educational facilities. Our portfolio includes many of the most complex construction projects in the region. With this team, you’ll have a hand in the projects that change your city skyline.   
  
Learn more about Kent Concrete by visiting concrete.kentcompanies.com. 

EEO Statement
At Kent Companies, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. Kent Companies does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all employment practices and personnel actions, including but not limited to hiring, recruiting, promotions, performance evaluations, termination, and compensation decisions. 

The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment, employment, promotions, demotions, discipline, termination, access to benefits and training, leaves of absence, and layoffs. The Company will further ensure that its management staff is aware of the Company’s commitment to this policy and each member understands their individual role in the process of administering this plan.

Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.