As a Project administrator / Document Controller (temporary position), you will be responsible for the project management system. You will provide a document control service, maintaining effective control of all project documentation, consistent with company standards, processes and project eDMS systems (Aconex or Sharepoint).Your responsibilities
Is the Single Point Of Contact (SPOC) on the project wrt. Document Control
Works closely with the Project Management Team and maintains awareness of document control amongst project team members, subcontractors / suppliers by informing, explaining and training the procedures and tools
Checks documentation to ensure that Employer Requirements and DEME standards are met with regards to Document Control . Take measures if the quality of documents is below standard and not acceptable
Manages the flow of communication on the project
Updates/adjust the standard document control procedures for the project and throughout the project lifecycle
Is responsible for managing the project’s Document Management System (DMS), assists on implementation and fully controls the permissions setup
Manages every process step the document takes in the document lifecycle, from draft until archiving
Follows up on assigned tasks in an accurate, structural and punctual way, bringing them to a close
Have a bachelor degree or similar through experience
Have an administrative background with a focus on policy & processes.
Advanced digital skills in Office, basic skills in Data Management Systems is a plus
See and get opportunities and be result driven
Can set priorities and have a flexible attitude
Have an eye for detail
Have excellent communicative skills and are a team player
Are fluent in English. Knowledge of another European language is a strong asset
An extensive mobility program for a healthy work-life balance
A permanent training track which allows you to develop yourself personally and professionally
A stimulating, innovative workplace with numerous growth opportunities
Skills Required
- Bachelor degree or equivalent experience
- Administrative background with focus on policy and processes
- Advanced digital skills in Microsoft Office
- Experience managing a Document Management System and permissions setup
- Basic skills in Data Management Systems / eDMS
- Familiarity with Aconex or SharePoint
- Excellent communication skills and team player
- Fluent in English
- Knowledge of another European language
- Strong attention to detail and ability to set priorities
- Result-driven mindset and flexible attitude
What We Do
DEME (Euronext Brussels: DEME) is a leading contractor in the fields of offshore energy, dredging & infra, environmental remediation, trenching and marine infrastructure. DEME also engages in concessions activities in offshore wind, marine infrastructure, green hydrogen, and deep-sea mineral harvesting. The company can build on almost 150 years of experience and is a front runner in innovation and new technologies. DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, the reduction of emissions, polluted rivers and soils and the scarcity of mineral resources. DEME can rely on more than 5,300 highly skilled professionals and operates one of the largest and most technologically advanced fleets in the world. DEME realised a turnover of 3,285 million euro with an EBITDA of 596 million euro in 2023
