- Upload budgets and ensure relevant production information is correct in the ERP system for sold jobs
- Work with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP system
- Ensure subcontracts are returned and signed from the subcontractor
- Manage job flow in the ERP system
- Ensure work authorization/contracts are fully executed
- Analyze job costs for accuracy
- Update estimated completion dates and other relevant project financial data based on information provided by the Project Managers or Project Directors
- Obtain job progress information from Project Managers and provided daily / weekly (as required) updates to the customers
- Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and meet contractual terms
- Analyze monthly over and under billing (WIP) results
- Conduct WIP report audits to ensure data accuracy
- Work with internal stakeholders to help collect payment from customers
- Collect and distribute information for customer surveys
- Engage with customers, as needed, and deliver quality customer service
- Support office as needed and directed by the Branch Accountant
- Participate in the weekly production meetings
- Update customer portals as necessary
- This position has no direct reports
- Must demonstrate a high level of accuracy and consistent work performance
- Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
- Strong problem solving, analytical and multi-tasking skills
- High level of interpersonal skills with the ability to engage in teams and different personality types
- Excellent written and verbal communication skills
- 2 or more years' office administration experience preferred
- Ability to analyze data and problem solve
- Must be detailed, organized and accurate
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)
- Excellent written and verbal communication skills
- Ability to interact with employees and vendors in a clear and professional manner
- High school diploma or a College degree in business administration, or a related field is preferred.
- Minimal travel. Some out-of-area and overnight travel may be expected for training or meetings.
WORK ENVIRONMENT & PHYSICAL JOB DEMANDS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can range from quiet to significantly loud.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must regularly lift and/or move between 25-50 pounds. While performing the duties of this job, the employee is regularly required to stand, walk, use hands and fingers to handle material, reach with hands and arms, and talk and hear. The employee is required to regularly move and walk around the office.
COMPENSATION:
This position offers competitive hourly pay rates and a comprehensive benefits package that includes: a matching 401(k) plan, health insurance (medical, dental, and vision), paid time off, paid holidays, disability coverage, job-specific equipment (e.g., laptop, smartphone, etc.), and a corporate apparel allowance.
BluSky also offers extended benefits such as: an Employee Assistance Program, Accident and Critical Illness Coverage, LegalShield, Professional Development Opportunities, a Paid Employee Referral Program, Vendor Discounts, and much more.
EEOC:
BluSky is dedicated to the principles of equal employment opportunity. BluSky prohibits unlawful discrimination against applicants or employees based on age 40 or over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by Federal, State, or local law.
It is and will continue to be the policy of BluSky that all people are entitled to equal employment opportunity based on their individual qualifications, performance, and potential without regard for any protected status, as required by state and federal law.
Skills Required
- 2+ years office administration experience
- Proficient with Microsoft Office (Word, Excel, Outlook, Access)
- Experience using an ERP system to manage job/project data
- Ability to analyze data, problem-solve, and audit WIP/reporting
- Detail-oriented, organized, and accurate work habits
- Excellent written and verbal communication skills
- Ability to interact professionally with employees, vendors, and customers
- High school diploma or college degree in business administration or related field
What We Do
BluSky Restoration Contractors is a leading US-based restoration contractor specializing in a wide range of property services, including restoration, renovation, and roofing. They act as first responders to property loss situations, addressing emergencies such as water damage, fire, and mold mitigation in residential and commercial structures. Committed to excellence and empathy, they focus on repairing broken buildings and restoring customers' lives nationwide.
