The Role
Support and manage projects from initiation to close, coordinating schedules, manufacturers, contractors, engineers, and customers. Maintain project financials (POs, invoicing) in Salesforce and accounting systems, track warranties, enter orders using manufacturer selection software, assist inventory, and pursue training to improve proficiency. Ensure deadlines and deliverables are met through proactive communication and administrative coordination.
Summary Generated by Built In
Job Title: Project Coordinator
Job Location: Lenexa, KS
Operating Company: Midwest Machinery
FLSA Status: Exempt
Salary Range: $60-80k plus 10% year-end bonus or more based on performance
About:
Midwest Machinery – A member of the AIR Control Concepts family.
For 100 years, Midwest Machinery has defined what it means to lead. From pioneering the nation’s first cooling tower sales to revolutionizing hydronic and energy-efficient systems, we’ve built a legacy on innovation, integrity, and partnerships that last.
We strive to be our customers’ most trusted and valued partner in their pursuit of designing and constructing better buildings and mechanical systems. By consistently delivering The Midwest Experience, our customers will be more successful, buildings will be more efficient, and we will be able to reward our team and give back to the community.
Check out our website here: Home - Midwest Machinery
Job Description:
The Project Coordinator is responsible for supporting and managing active projects from start to finish, ensuring schedules, deadlines, and deliverables are met. This role works closely with internal team members as well as manufacturers, contractors, engineers, and end users to ensure projects are completed smoothly and on time.
Essential Duties and Responsibilities:
Primary:
Experience and Requirements:
Benefits:
We offer a competitive and comprehensive benefits package, including:
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.
Job Location: Lenexa, KS
Operating Company: Midwest Machinery
FLSA Status: Exempt
Salary Range: $60-80k plus 10% year-end bonus or more based on performance
About:
Midwest Machinery – A member of the AIR Control Concepts family.
For 100 years, Midwest Machinery has defined what it means to lead. From pioneering the nation’s first cooling tower sales to revolutionizing hydronic and energy-efficient systems, we’ve built a legacy on innovation, integrity, and partnerships that last.
We strive to be our customers’ most trusted and valued partner in their pursuit of designing and constructing better buildings and mechanical systems. By consistently delivering The Midwest Experience, our customers will be more successful, buildings will be more efficient, and we will be able to reward our team and give back to the community.
Check out our website here: Home - Midwest Machinery
Job Description:
The Project Coordinator is responsible for supporting and managing active projects from start to finish, ensuring schedules, deadlines, and deliverables are met. This role works closely with internal team members as well as manufacturers, contractors, engineers, and end users to ensure projects are completed smoothly and on time.
Essential Duties and Responsibilities:
Primary:
- Manage active and ongoing projects, schedules, and deadlines
- Interface with all members of our team to coordinate successfully complete projects
- Diligently handle the relationship with our manufacturers, contractors, engineers, and end users
- Become proficient in Salesforce and our accounting system to setup project financials, generate PO’s and invoicing of projects
- Learn our manufacturer’s selection programs and software to be able to enter orders, look up project details, and actively manage manufacturers' and customers’ schedules
- Manage both new equipment jobs, labor jobs, and reconstruction projects
- Manage the manufacturer warranty process through the warranty periods of projects
- Proactively train and self-develop skill sets needed to become proficient in the role- online and in-person manufacturer’s training.
- General office tasks as needed
- Assist in inventory management
- Travel as necessary for training opportunities
Experience and Requirements:
- Experience working in an office‑based, computer‑focused role supporting projects or operations
- Proven ability to manage multiple, complex projects at the same time, with a strong focus on driving outcomes and meeting deadlines
- Experience coordinating projects primarily from an administrative standpoint, using email, phone, text, and virtual meetings to communicate and track progress
- Comfortable working with limited field involvement, with only occasional job site visits as needed
- Strong organizational and time‑management skills, with the ability to manage dozens of active projects simultaneously
- Highly communicative and proactive, with a tendency towards overcommunication both internally and externally
- Results‑driven mindset with a sense of urgency to resolve open items and push projects to completion
- Comfortable working cross‑functionally with internal teams and external partners
- Willingness to manage projects primarily through administrative coordination rather than hands‑on field work
- Ability to work independently, follow up consistently, and maintain momentum on long‑running projects
Benefits:
We offer a competitive and comprehensive benefits package, including:
- Medical, Dental & Vision Insurance
- 401(k) Retirement Plan with company match
- Life Insurance & Health Savings Account (HSA)
- Short-Term and Long-Term Disability Insurance
- Critical Illness & Accident Coverage
- Pet Insurance
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) and Paid Holidays
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.
Skills Required
- Experience working in an office-based, computer-focused role supporting projects or operations.
- Proven ability to manage multiple, complex projects simultaneously and meet deadlines.
- Experience coordinating projects administratively using email, phone, text, and virtual meetings to communicate and track progress.
- Ability and willingness to become proficient in Salesforce and the company accounting system for project financials, POs, and invoicing.
- Ability and willingness to learn and use manufacturers' selection programs and software to enter orders and manage schedules.
- Strong organizational and time-management skills to manage dozens of active projects.
- Highly communicative and proactive, with strong follow-up and overcommunication tendencies.
- Comfortable working with limited field involvement and performing occasional job site visits as needed.
- Results-driven mindset with urgency to resolve open items and push projects to completion.
- Ability to work independently, follow up consistently, and maintain momentum on long-running projects.
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
AIR Control Concepts is a leading global platform for commercial HVAC, electrical, and controls companies operating across North America. The company partners with and supports a network of operating companies by providing shared resources, technology, and strategic support. AIR connects local expertise with global scale, offering full life cycle mechanical solutions including equipment, services, and parts to diverse sectors including healthcare and residential.
