This is a remote position.
The Project Coordinator is a key assistant role that supports Project Managers with administrative and operational tasks. This individual will focus on back-end activities such as working within our quoting software (OI), managing data in HubSpot, coordinating with manufacturers, and ensuring orders are accurately processed. This position is essential to freeing up Project Managers to focus on timelines, client communication, and overall project execution.
Assist Project Managers, Designers, and EMLs in gathering and organizing information to gain customer approvals.
Register company credentials with manufacturers for project registration purposes
Prepare accurate and timely quotes within OI.
Request quotes from manufacturers and compile pricing.
Cross-reference manufacturer acknowledgments for accuracy.
Enter and maintain project information in OI and HubSpot.
Support Project Managers in updating and tracking project progress through these platforms.
Upload key documents, communication records, and order status in HubSpot.
Learn and adapt to new features and updates within both systems.
Requirements
- Strong attention to detail and ability to manage multiple administrative tasks
- Excellent organizational and problem-solving skills.
- Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
- Enter and maintain project information in OI and HubSpot.
- Quick learner with the ability to adapt to new software platforms (OI, HubSpot).
- Effective communication skills and team collaboration.
- Ability to work independently and support a fast-paced team.
- Experience supporting project managers or operational teams in an administrative capacity.
- Exposure to FF&E, interior design, or K-12 educational environments.
- Familiarity with project quoting software platforms
- Comfortable learning and navigating construction documents, floorplans, and vendor communications.
- Demonstrated ability to handle multiple priorities in a deadline-driven environment.
Benefits
- Health and Wellness: Comprehensive HMO coverage for you and your dependents.
- Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
- Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
- Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
- Government Benefits: Full support for required government benefits.
- 13th Month Salary: A festive bonus to celebrate the year’s hard work.
- Overtime Pay: Compensation for your extra effort and time.
- Night Differential: Additional pay for working late hours or shifts.
- Incentives: Performance-based incentives to reward your contributions and achievements
Skills Required
- Strong attention to detail and ability to manage multiple administrative tasks
- Excellent organizational and problem-solving skills
- Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint)
- Enter and maintain project information in OI and HubSpot
- Quick learner with the ability to adapt to new software platforms (OI, HubSpot)
- Effective communication skills and team collaboration
- Ability to work independently and support a fast-paced team
- Experience supporting project managers or operational teams in an administrative capacity
- Exposure to FF&E, interior design, or K-12 educational environments
- Familiarity with project quoting software platforms
- Comfortable learning and navigating construction documents, floorplans, and vendor communications
- Demonstrated ability to handle multiple priorities in a deadline-driven environment
What We Do
Outsource Access is a business process outsourcing (BPO) and virtual assistant firm that connects businesses with fully managed, trained, and affordable staff from the Philippines. They offer a wide range of services including digital marketing, HR, customer service, and accounting to help businesses scale and improve profitability.
