Ready to grow with an industry leader in manufacturing and sales? We are seeking a highly organized and detail-oriented individual to join our team as the Project & Office Operations Coordinator at our small but successful business. This multifaceted role will support daily operations by overseeing project coordination, office management, and accounting functions. The ideal candidate will be experienced in managing multiple priorities, possess excellent communication skills, and be proficient in QuickBooks and general accounting and bookkeeping.
Location: Buffalo, NY 14228 - 100% on-site
Schedule: M-F, options of 9:00am-5:00pm or 8:00am to 4:00pm
What You’ll Get
- Compensation: $25 - $30/hr with monthly bonus/commission potential
- Health Insurance: Employer provided with 50% of costs covered
- 401k with 3% company match
- 10 days PTO + 7 paid holidays
What You’ll Do:
Project Coordination:
- Coordinate and track ongoing customer orders from initiation through completion
- Maintain organized project documentation and schedules
- Support installation and service teams with logistical planning
Office Management:
- Oversee day-to-day office functions and maintain a well-organized workspace
- Serve as a central point of contact for internal staff and external inquiries
- Order and manage office supplies and materials inventory
Accounting Duties:
- Manage accounts payable and receivable using QuickBooks
- Reconcile bank statements and maintain financial records
- Generate invoices and track payments
- Create various sales and commissions reports
Your Experience:
- Proven experience in office management, project coordination, and accounting
- Proficiency in QuickBooks is a must
- Strong organizational skills with the ability to multitask and prioritize
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Previous experience in a small business or service-based industry preferred
- Familiarity with scheduling software or CRM systems preferred
Ready to grow us? Apply today!
Behind the Design and its affiliates are equal opportunity employers.
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What We Do
Behind the Design specializes in recruiting, training, and operations process development for interior design and home remodeling companies. Our mission is to engage, educate, and evolve small businesses, by creating training and operational systems that will inspire their employees, streamline costs, and develop a ROCKSTAR culture to drive profits!
From window coverings to interior design, furniture and flooring, closets and painting or electrical, if you serve a residential or commercial clientele that provides full circle consultation to install services, we will assist you in building your business to be scalable from $2m to $10m and beyond. We will help you find the right people and put them in the right seats, train them to be productive in their sales, customer service, or business development roles, and craft procedure manuals that will give them a roadmap to succeed.
