Project Coordinator

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Job Summary

Job Description

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and benefits
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

In this role you will:

• Work directly with the Program or Project Manager to oversee activities surrounding overall program and project monitoring and reporting to ensure delivery and financial performance for CAPEX and OPEX projects.
• Liaise with cross functional stakeholders to support successful delivery of programs and projects.
• Prepare program or project documentation required for status, financial, risk, schedule, capacity planning and benefit realization reporting for senior leadership and Steering Committees.
• Provide advice and mentoring on PDG methodologies, tools and techniques to other program and project participants.
• Support the development and update of plans, schedules, risk management assessments, financial forecasts, and budgets.
• Assist with the development of Business Investment Documents and the preparation of Project and Program Monthly Status Reports.
• Assist in the preparation of briefing notes and presentation aids in support of the submission of proposals and recommendations to sponsors and steering committees.
• Supports in the development of work breakdown structures
• Assist in the collection and reporting of key project and program metrics and the production of dashboards.
• Consolidate and control the program and project resource requirements and maintain a rolling plan of resource availability and capacity.
• Assist in the management and control of internal as well as external/contract project and program deliverables.
• Develop and maintain issue, risk, deliverable, action, change and other logs, ensuring their accuracy.
• Ensure compliance to the PDG methodology and support gate reviews.
• Work closely with cross-functional workstream leads and assists them with program and project management practices, processes, and tooling.
• Plan and coordinate program and project activities and events.
• Participate in corporate workgroups and committees representing PDG and coordinate input and feedback with the PDG team.
• Assist with the development and updating of planning documents and roadmaps.
• Support continuous process improvement and program and project governance.
• Support the development, implementation, documentation, and update of processes and tools in support of safety and quality activities.
• Support the management of project and program SharePoint sites.
• Coordinate with other groups/functions as needed.

What you bring:

• College diploma in business administration, public administration or related field or equivalent combination of education and experience.
• Experience in project management principles and practices.
• Experience in coordination and production of reports.
• Experience in the management of schedules and budgets.
• Knowledge of formal project management disciplines: scope, time, cost, quality, human resources, communication, risk, procurement, and integration.
• Knowledge of contract / procurement processes.
• Knowledge of financial processes and tools
• Extensive knowledge of Microsoft 365 and SharePoint.
• Knowledge of modern software development life cycle processes, practices and techniques, including Agile and Waterfall.

How others describe you:

• Strong interpersonal skills with the ability to work collaboratively with all stakeholders to find mutually acceptable solutions to issues.
• Ability to communicate effectively with employees and managers on issues related to project implementation, policies and procedures and financials.
• Effective and collaborative decision-making skills within acceptable timelines and with limited information to ensure effective relations with users, customers, and stakeholders.
• Ability to work collaboratively to obtain buy-in from the various disciplines to ensure a positive impact on efficiency and effectiveness of the managers and employees.
• Strong financial administration skills with the ability to accurately prepare and present financial information.
• Proven influencing skills with the ability to persuade various stakeholders and to provide guidance to managers, employees, and stakeholders.
• Skill in writing clear, cohesive, and concise documentation and communication material that is easily understandable by colleagues and leadership. 

Working Conditions:

• This position is a hybrid position with a minimum – 3 days per week on site. 

Behaviour Statement:  

• All employees of NAV CANADA are expected to demonstrate behaviours aligned with company’s Code of Business Conduct, values, safety and objectives. This includes adherence to any safety policies, standards, and procedures corresponding to job responsibilities and duties. 

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.

Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.

The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

NAV CANADA may use automated or AI‑enabled tools to help manage applications and identify job‑related qualifications. These tools do not make final hiring decisions. All hiring decisions are reviewed and made by NAV CANADA recruitment professionals and hiring managers.

We thank all applicants for their interest; only those selected for next steps will be contacted.