Your Opportunity
Your role will be to provide administrative support to our architectural construction contract administration team through a variety of functions related to design, construction, and project management, but with an emphasis on supporting the construction contract administration team with document control through the construction phase.
Your Key Responsibilities
- Track, log and distribute deliverables during the construction phase of projects
- Coordinate with all disciplines to assist with updating logs and providing updates on deliverables
- Maintain project team directories, file emails, and communicate changes or process updates to the team both internally and externally
- Assist project teams in preparing change management documentation and certificates of payment for multiple projects
- Prepare weekly updates and logs to the team for project coordination on deliverables
- Assist in tracking project management deliverables across multiple projects
- Assist in assembling and executing contractual agreements
- Assist with Quality Control and Quality Assurance related to contract administration and project management deliverables
- Attend meetings and work cooperatively with all team members
- Adhere to corporate policies and procedures for both Stantec and the client
- Other administrative duties as required
Your Capabilities and Credentials
- Proficient in MS Office Suite, including Word, Excel as well as Teams and SharePoint
- Proficient in Blue Beam and working experience in a document control platform such as Newforma (or Procore, Onware etc)
- Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments
- Excellent written and verbal communication skills
- High attention to detail
- Ability to perform effectively under pressure in a dynamic and fast-paced environment
- Capable of performing repetitive tasks with a high level of proficiency and accuracy
- Must be willing and able to take initiative when needed
- Willingness to learn and accept feedback
Education and Experience
1-3 years of experience in an administrative role (project experience an asset).Associate degree or technical school diploma/certificate in a related field
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
About UsStantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Skills Required
- 1–3 years of experience in an administrative role
- Associate degree or technical school diploma/certificate in a related field
- Proficiency with Microsoft Office Suite, including Word and Excel
- Proficiency with Microsoft Teams and SharePoint
- Proficiency with Bluebeam
- Experience with a document control platform such as Newforma, Procore, or Onware
- Strong organizational and time management skills
- Ability to prioritize and organize multiple concurrent assignments
- Excellent written and verbal communication skills
- High attention to detail
- Ability to perform effectively under pressure in a dynamic, fast-paced environment
- Ability to perform repetitive tasks accurately and proficiently
- Ability to take initiative when needed
- Willingness to learn and accept feedback
- Project experience
What We Do
We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. The Stantec community unites approximately 22,000 employees working in over 350 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy and resource, environmental, and infrastructure projects to life. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. Our local strength, knowledge, and relationships, coupled with our world-class expertise, have allowed us to go anywhere to meet our clients' needs in more creative and personalized ways. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe.
