The Role
Support project teams in commercial interior tenant-improvement work by preparing bid documentation, setting up job profiles and logs (submittals, RFIs, change orders), tracking contracts, insurance, and invoicing, assisting close-out, coordinating with field superintendents, and providing administrative and operations support while learning project management processes and managing low-risk projects.
Summary Generated by Built In
Skyline is Building Better Together
Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe that we are “building better together.”
What’s in it for you?
Welcome to the world of commercial interiors. This role is an introduction into tenant improvement construction and every aspect of project management. You will learn from industry leaders with the opportunity to participate in multiple fast paced projects throughout the course of a year. You will learn multiple skill sets, gain hands on experience and witness every aspect of the construction process from project estimating through close-out. We have an established career path in place to help you grow and succeed, with a shared responsibility towards employee career development. You will be given the technology tools and resources to learn, with the opportunity to manage your own low-risk projects.
As a Project Coordinator in Skyline's San Francisco office, you will serve in the following areas:
Project Preparation and Set-Up
- Assist Project Team with preparation of bid documentation, as necessary.
- Plot and /or order and distribute plans.
- Prepare for Project Team review, all Subcontractors. Issue and track execution of Subcontracts.
- Assist Project Team in setting up new job profiles in Timberline.
- Assist Project Team in preparing Subcontractor Lists.
- Assist Project Team in setting up Submittal Logs, Shop Drawings Logs, Drawing Logs, Request for Information (RFI) logs, Change Order Request and Change Order Logs, etc.
- Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.
- Photocopying and other administrative duties as required by the Project Team.
Project Maintenance and Close-Out
- Track insurance, contracts, bid bond and performance bonds.
- Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
- Assist Project Team in tracking Subcontractor / Vendor invoicing.
- Support Sr. VP of Operations.
- Assist in rolling out new processes and procedures for Operations.
- Maintain Operations filing materials.
- Assist with general office administrative practices to keep work flowing and provide employees with the tools and training they need to be successful.
- Coordination with Field Superintendents for project administration related tasks.
The successful candidate will possess:
- Associate Degree in Administration, Certificate or 3 years’ experience is preferred.
- Previous experience working with a General Contractor in a similar capacity is preferred.
- Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
- Careful attention to detail
- Identify and prioritize tasks based on importance and deadlines
- Must have outstanding time management; responsible for coordinating multiple large scale projects at once
- Flexibility: ability to adapt to changes quickly with short notice
- Must be able to multitask and establish priorities with an effective course of action
- Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
- Have the ability to accomplish routine tasks
- Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
- Problem solving: ability to use resources and gather information to effectively find a solution
Perks and Benefits
- Employee Stock Ownership Plan (ESOP)
- Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.
- Dental Insurance
- Vision Insurance
- 401K Plan Matching
- Paid Vacation and Sick Leave
- Life Insurance
- Flexible Spending Account (FSA)
- Gym reimbursement program
- Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
Skills Required
- Associate Degree in Administration, Certificate, or 3 years' experience
- Previous experience with a General Contractor in a similar capacity
- Superb organization skills
- Careful attention to detail
- Ability to identify and prioritize tasks based on importance and deadlines
- Outstanding time management; coordinate multiple large-scale projects
- Flexibility and ability to adapt to changes quickly
- Ability to multitask and establish priorities with effective actions
- Self-sufficient, self-starter willing to modify plans when necessary
- Team-player who works well with coworkers, clients and subcontractors
- Problem-solving ability to use resources and gather information to find solutions
Am I A Good Fit?
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The Company
What We Do
Skyline Construction is a 100% employee-owned general contractor specializing in large-scale commercial interior construction. As a people-first organization, they deliver creative and efficient environments for commercial offices, life science, healthcare, and hospitality projects. They provide high-quality services in project management, accounting, and marketing to turn mundane spaces into stunning, high-efficiency professional environments.
