Project Coordinator

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Coordinator to join our UniQue team.

What will you be doing in this role?

• Plan and coordinate project activities, including implementation strategies, terms of reference, resources, budgets, activity fiches, and Annual Work Plans.
• Coordinate and implement project activities across the EU and partner regions, including confidential studies, reports, and initiatives.
• Manage the full delivery of activities, overseeing logistics, travel, venues, materials, translations, interpretation, and participant engagement.
• Identify, engage, and coordinate experts, service providers, stakeholders, and participants to ensure successful implementation.
• Provide technical and content expertise through training, research, data collection, manuals, publications, legislative texts, and quality assurance of deliverables.
• Prepare technical specifications, strategic inputs, and other project-related documentation.
• Establish and maintain effective relationships with stakeholders, partners, and service providers to foster cooperation and communication.
• Procure and manage external services, including quotations, negotiations, contracts, orders, and performance monitoring.
• Ensure compliance with planning, administrative, and financial procedures by providing guidance and information to relevant staff.
• Design, administer, and analyze participant satisfaction surveys and other monitoring tools.
• Draft agendas, practical information notes, meeting minutes, progress reports, activity reports, and reports for the Client.
• Develop content for websites, social media, communication materials, visibility campaigns, and awareness-related activities.
• Implement information-sharing and project monitoring systems, including Microsoft 365 tools and logframe indicators.
• Manage office resources, equipment, supplies, consumables, and petty cash where required.
• Support project missions, visits, and events in different countries and contribute to project closure and final reporting.

What do you need to succeed in this position?

• University degree (minimum 4 years) in Law, Political Science, Economics, or a related field.
• At least 3 years of professional experience in Intellectual Property (IP) policy and legal practice.
• Minimum 1 year of experience in IP-related work in the Western Balkans region (Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia, or Serbia).
• Minimum 2 years of experience in one or more of the following areas:
• Copyright and Related Rights
• Patents, Trademarks, Industrial Designs, and Geographical Indications
• Trade Secrets and Topographies of Semiconductor Products
• IP Enforcement and Anti-Counterfeiting
• IP Legislation and Policy Alignment
• Modernization of Intellectual Property Offices
• IP Awareness, Commercialization, and SME Support
• Minimum 1 year of experience in the implementation of international cooperation projects.
• English proficiency at C1 level or higher, plus proficiency in a regional language (Serbian, Bosnian, Montenegrin, Albanian, or Macedonian) at A2 level or higher.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.