The Role
Provide administrative and project coordination support to GCO leadership: manage calendars, correspondence, reporting, meetings, onboarding, budget/timecard tracking, SharePoint and digital collaboration tools, vendor and purchase order support, and process improvements to ensure timely, accurate functional updates and deliverables.
Summary Generated by Built In
Job Description Summary
Support GCO Head or GCO leader(s) by independently be responsible of managing complex administrative and organizational assignments. Responsible for the planning and execution specific project activities related to respective GCO function (such coordinating & collating functional information/ data report, change management support activities, financial reporting activities and functional tools management).
Job Description
Major accountabilities
- Independently manage complex administrative and organizational activities, including correspondence management, calendar coordination, appointment scheduling, deadline tracking, and database administration.
- Coordinate, track, verify, and consolidate functional updates and information requests, ensuring timely and accurate reporting for leadership teams.
- Organize and support meetings, presentations, workshops, and events, including planning, scheduling, logistics, and follow-up activities.
- Proactively support leadership and teams by preparing meeting agendas, documenting action items, and monitoring progress against deliverables.
- Assist with operational and support activities such as budget tracking, timecard administration, organizational chart maintenance, and departmental planning processes.
- Drive and maintain functional initiatives and digital collaboration platforms, including social media tools, communication channels, and information-sharing resources.
- Support end-to-end hiring and onboarding processes, including interview scheduling, feedback consolidation, talent review coordination, and new employee onboarding activities.
- Serve as a key point of contact for cross-functional administrative operations, including SharePoint administration, communication initiatives, vendor onboarding, purchase orders, service agreements, and process improvement activities.
Minimum Requirements
- Commercial training, business administration qualification, or an equivalent vocational certification.
- Proven experience in administrative support, executive assistance, and project coordination within a complex organizational environment.
- Strong organizational, time management, and prioritization skills, with the ability to manage multiple tasks independently and meet deadlines.
- Excellent interpersonal, verbal, and written communication skills, with a demonstrated ability to build effective collaborative relationships across global teams.
- Proficiency in Microsoft Office applications, particularly PowerPoint and Excel, along with experience using SharePoint and a willingness to learn new digital tools and systems.
Skills Desired
Adaptability, Communication, Customer Service, Diversity Management, Knowledge Management, Organizational Knowledge, Scheduling, Time Management, Verbal Communications, Workplace Organization, Written CommunicationSkills Required
- Commercial training, business administration qualification, or equivalent vocational certification
- Proven experience in administrative support, executive assistance, and project coordination within a complex organizational environment
- Strong organizational, time management, and prioritization skills, with the ability to manage multiple tasks independently and meet deadlines
- Excellent interpersonal, verbal, and written communication skills, with ability to build collaborative relationships across global teams
- Proficiency in Microsoft Office applications, particularly PowerPoint and Excel, and experience using SharePoint; willingness to learn new digital tools and systems
- Adaptability, Communication, Customer Service, Diversity Management, Knowledge Management, Organizational Knowledge, Scheduling, Time Management, Verbal Communications, Workplace Organization, Written Communication
Novartis Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Novartis and has not been reviewed or approved by Novartis.
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Healthcare Strength — Pay and benefits are described as a strong overall package, supported by medical, dental, and vision insurance alongside FSAs/HSAs and disability and life coverage. Mental-health support is reinforced through an employee assistance program with psychological support and a network of mental health first aiders.
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Retirement Support — Retirement support is positioned as a standout element, with an automatic company contribution plus dollar-for-dollar matching in the 401(k). Additional retirement funding is described through an age-based defined contribution program and access to an employee share purchase plan discount.
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Parental & Family Support — Family-related benefits are framed as robust, including a global minimum of paid parental leave for new parents following birth or adoption. Added supports include domestic partner coverage, dependent-care resources, and benefits such as adoption assistance and child/elder care options.
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The Company
What We Do
Novartis is an innovative medicines company. Every day, working to reimagine medicine to improve and extend people’s lives so that patients, healthcare professionals and societies are empowered in the face of serious disease. Our medicines reach more than 250 million people worldwide.
