Full time, continuing position
Salary HEW 7 ($107,747- $116,630) + 17% Superannuation
Based at the Melbourne City campus with hybrid and flexible working arrangements
About the Opportunity
We’re looking for a driven, end-to-end Project Coordinator who thrives in a research management environment and can take projects from A to B with confidence. You’ll manage everything from contracts and service agreements through to budgets and delivering large-scale conferences (locally and internationally), owning every detail of project logistics. This is a broad, fast-paced role suited to a proactive go-getter with exceptional communication skills, able to build strong relationships across a diverse stakeholder group and confidently engage external partners such as industry associations, government bodies, and travel and marketing agencies.
As the Project Coordinator, you’ll be responsible for providing high-level operational support in the implementation and delivery of the Centre’s projects and key administrative functions. This role is a key contributor to the effective delivery of Project reports, Centre governance activities and strategic initiatives ensuring alignment with Government, College procedures and University policies.
As the Project Coordinator, you will work collaboratively and provide high-quality, accurate and timely administrative support to your line manager, academic colleagues, and broader project team. This may include project governance, project planning, project event support, project documentation, marketing and communications, and responding to complex project-related queries and other tasks as required.
To be successful in this position, you’ll have:
Ability to coordinate a broad range of tasks, deliver high levels of customer service and meet targets in a fast-paced environment.
Experience delivering quality, compliant administrative processes to support management and academic (HE) staff with program quality requirements.
Proven initiative and problem-solving skills, with the ability to work independently while following relevant policies and procedures.
Strong organisation and time management skills, with the ability to prioritise multiple tasks and meet conflicting deadlines as a flexible team member.
Highly developed interpersonal and communication skills, with professionalism, tact, discretion, and the ability to work with diverse stakeholders at all levels.
Demonstrated ability to learn and implement new systems and procedures and identify opportunities for continuous process improvement.
High-level proficiency with information and communication technologies, including Office 365, strong attention to detail, and the ability to adapt to new IT environments.
Knowledge and understanding of the tertiary education sector are highly desirable.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
To Apply
Please submit your CV and covering letter addressing your interest and suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For more information about the role, please view the Position Description below. To learn about RMIT's College of Business and Law, visit the College website. If you have any questions, please contact Medina (Talent Acquisition) at [email protected].
Position Description – Project Coordinator
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
Skills Required
- Coordinate a broad range of tasks, deliver high levels of customer service, and meet targets in a fast-paced environment.
- Experience delivering quality, compliant administrative processes to support management and academic staff.
- Proven initiative and problem-solving skills with ability to work independently following policies and procedures.
- Strong organisation and time management skills; ability to prioritise multiple tasks and meet conflicting deadlines.
- Highly developed interpersonal and communication skills; professionalism, tact, discretion when working with diverse stakeholders.
- Ability to learn and implement new systems and procedures and identify continuous process improvements.
- High-level proficiency with information and communication technologies, including Office 365; strong attention to detail.
- Knowledge and understanding of the tertiary education sector.
- Ability to pass Working With Children and National Police Check (pre-employment checks).
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
