The Project Coordinator serves as a critical operational and administrative partner to the Chief Development Officer and Chief Creative & Design Officer, supporting the planning, coordination, and execution of development and design initiatives across the portfolio.
This role sits at the intersection of development, architecture, and creative execution, ensuring alignment, communication, and timely delivery of projects from concept through completion. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, executive-facing environment.
ESSENTIAL FUNCTIONS:
- Provide day-to-day administrative and project coordination support to the Chief Development Officer and Chief Creative & Design Officer
- Manage calendars, schedule meetings, and coordinate internal and external stakeholder engagement across development and design teams
- Prepare meeting agendas, presentations, reports, and briefing materials for executive review
- Track development and design project timelines, deliverables, and milestones from concept through execution
- Maintain centralized project trackers and documentation to ensure visibility and accountability
- Assist in coordinating approvals, design reviews, and project updates across departments
- Serve as a liaison between Development, Design, Construction, Leasing, and other internal teams to ensure seamless coordination
- Support communication and information flow between executive leadership, consultants, and external partners
- Coordinate meetings and follow-ups to ensure alignment on scope, schedule, and priorities
- Identify opportunities to streamline project workflows, improve coordination processes, and enhance efficiency
- Support the implementation and maintenance of project management systems, tools, and templates
- Utilize AI tools to enhance processes and productivity.
- Support with research on various development and acquisition projects.
MINIMUM REQUIRED QUALIFICATIONS:
- Bachelor’s degree in Business Administration, Real Estate, Architecture, Design, or related field (or equivalent experience)
- 2–5 years of experience in project coordination, executive support, development, design, or a related environment
- Strong organizational and time management skills with the ability to manage multiple concurrent priorities
- Excellent written and verbal communication skills, with the ability to interface with executive leadership
- Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
- Strong attention to detail and a proactive, solutions-oriented mindset
- Organizational Excellence: Ability to manage complex schedules, timelines, and deliverables with precision
- Collaboration: Works effectively across departments and with diverse stakeholders
- Executive Presence: Professional, polished, and able to operate confidently in executive settings
- Problem Solving: Anticipates needs and proactively addresses challenges
- Adaptability: Thrives in a dynamic, fast-paced environment with evolving priorities
- Proficient in utilizing AI tools (ChatGPT, Claude etc.)
Skills Required
- Bachelor's degree in Business Administration, Real Estate, Architecture, Design, or related field (or equivalent experience)
- 2-5 years of experience in project coordination, executive support, development, design, or related environment
- Proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Experience with project management tools and project management systems
- Proficient in utilizing AI tools (ChatGPT, Claude etc.)
- Strong organizational and time management skills with ability to manage multiple concurrent priorities
- Excellent written and verbal communication skills and ability to interface with executive leadership
- Strong attention to detail and a proactive, solutions-oriented mindset
- Ability to manage complex schedules, timelines, and deliverables with precision
- Ability to work collaboratively across departments and with diverse stakeholders
- Executive presence and professionalism in executive settings
- Ability to prepare meeting agendas, presentations, reports, and briefing materials
What We Do
Recognized around the world as the most innovative and successful developer of retail complexes, Caruso continues to be the leader in the industry for sales, popularity, growth and the highest quality portfolio. By combining a focus on driving sales, a passion for architectural and design excellence, a commitment to serving the needs of the local community, and close attention to offering a one-of-a-kind guest experience, Caruso has become the most admired real estate development firm in the industry
