The team:
Web Summit produces the best technology conferences in the world. As we expand our presence across the globe, we now require a Project Coordinator to support our Country Management and Live Events Teams in Qatar, to help us foster and cement a thriving and successful partnership.
What you’ll achieve at Web Summit:
Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines
Develop and maintain detailed project plans, timelines, trackers, and regular status reports
Coordinate cross-functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
Support the preparation of high-quality presentations, reports, and briefing materials for leadership
Ensure accuracy, consistency, and professional formatting across all documents and deliverables
Support ongoing communication and coordination with key stakeholders, ensuring timely follow-ups and responses
Assist in managing protocol-related requirements and ensure adherence to local standards and expectations
Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
What you'll do
Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics.
You will coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
You will ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
You will support production planning and coordination for events and projects as required
You will provide on-the-ground operational support during key event periods
Skills and Abilities we're looking for
Fluent in English and Arabic (written and spoken)
5+ years of experience in project coordination, public relations, event management, executive support, or a related field
Prior experience managing high level stakeholder relations t is highly preferred
Experience in large-scale events, conferences, or international organizations
Highly organized with exceptional attention to detail and strong multitasking ability
Strong PowerPoint and presentation-building skills
Excellent written and verbal communication skills in both English and Arabic
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proactive, reliable, and able to work independently with minimal supervision
Strong willingness to learn, adapt, and develop within a dynamic environment
Experience in administration, coordination, events, or production is a strong plus
- Subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Employer pension contribution up to 6% for Irish-based employees
- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
- Company MacBook, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
- Annual company get-togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
Skills Required
- Fluent in English and Arabic (written and spoken)
- 5+ years experience in project coordination, public relations, event management, executive support, or related field
- Experience in large-scale events, conferences, or international organizations
- Strong PowerPoint and presentation-building skills
- Prior experience managing high-level stakeholder relations
- Experience in administration, coordination, events, or production
- Highly organized with exceptional attention to detail and strong multitasking ability
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Provide on-the-ground operational support during key event periods
What We Do
Web Summit is a global technology conference company that organizes large-scale events. Its mission is to create software that enables meaningful connections between CEOs, founders, investors, media, politicians, and cultural figureheads who are reshaping the world. The company hosts major events in cities like Lisbon, Rio de Janeiro, Doha, and Vancouver, serving as a premier marketplace for the global tech industry to network and share insights.
