Project Coordinator - Sales

We are looking for a talented Project Coordinator  to join our team specializing in Sales  for our Project Coordination Team working from a branch location in one of the following states: AK,AL,AR,AZ,CA,CO,CT,DC,DE,FL,GA,HI,IA,ID,IL,IN,KS,KY,LA,MA,MD,ME,MI,MN,MO,MS,MT,NC,ND,NE,NH,NJ,NM,NV,NY,OH,OK,OR,PA,RI,SC,SD,TN,TX,UT,VA,VT,WA,WV,WI,WY

Job Summary:

Applies developing business process and project management skills within an area of business or technical specialty. Manages small portions of well defined projects. Provides administrative and logistics support for a project team and project manager.

In this role, you will make an impact in the following ways: 

• Project support impact — Act as a reliable resource across projects by applying foundational project‑management knowledge and solid business understanding to keep work moving efficiently.
• Issue resolution leadership — Identify project issues early, track them rigorously, and collaborate with stakeholders to drive timely, practical resolutions.
• Clear project communication — Monitor progress and provide consistent, transparent status updates that help the team stay aligned and make informed decisions.
• Analytical and budget contribution — Support budget planning, research, and analysis, offering data‑driven input that strengthens project plans, timelines, and decision‑making.
• Risk awareness and mitigation — Assist in identifying risks using quality tools and contribute to mitigation strategies that protect project outcomes.
• Knowledge sharing and learning — Capture lessons learned, share insights across teams, and leverage past experiences to elevate the success of current and future projects.
• Documentation excellence — Maintain accurate project notes, databases, and records that support continuity, accountability, and high‑quality reporting.
• Structured deliverable tracking — Monitor key measures and keep the Project Manager informed of progress, risks, and emerging needs to ensure deliverables stay on track.

Responsibilities

To be successful in this role you will need the following: 

• Master multi‑mode communication — Deliver clear, concise, audience‑specific messages across formats (written, verbal, visual). Adapt tone and depth so every stakeholder—technical, operational, sales, leadership—gets exactly what they need to act with confidence.
• Build customer‑centric thinking — Understand customer needs deeply and use that insight to shape solutions, anticipate issues, and strengthen trust. Keep the customer lens present in every decision, escalation, and project trade‑off.
• Navigate complexity with structure — Break down large volumes of information, competing priorities, and ambiguous inputs into clear steps, risks, and decisions. Use frameworks, logic, and prioritization to bring order to messy situations.
• Handle conflict with calm precision — Address tensions early, stay neutral, and guide discussions toward facts, shared goals, and practical solutions. Reduce noise, protect relationships, and keep work moving forward.
• Plan and align with discipline — Build realistic plans, set clear priorities, and ensure alignment across teams. Anticipate dependencies, blockers, and resource needs so commitments are met without last‑minute chaos.
• Demonstrate resourcefulness — Secure the right people, tools, and information to keep projects on track. Remove obstacles, find alternatives quickly, and make progress even when resources are limited.
• Apply rigorous project management — Balance scope, schedule, and resources while ensuring deliverables are complete, accurate, and aligned with business goals. Use structured methods to track progress, escalate risks, and maintain momentum.
• Manage issues, risks, and scope proactively — Identify risks early, assess impact, prioritize effectively, and drive mitigation actions. Maintain tight control of scope, timelines, and resource plans to avoid drift and protect outcomes.
• Adapt content to your audience — Translate complex or technical information into clear, digestible messages tailored to sales teams, customers, vendors, or leadership. Ensure every audience can understand, retain, and act on the information.
• Integrate the customer perspective — Use customer insights to shape project decisions, content, and solutions that improve adoption, satisfaction, and revenue impact.
• Value and leverage differences — Create an environment where diverse perspectives are welcomed and used to strengthen decisions, problem‑solving, and team cohesion.
   

Education, Licenses, Certifications: 
College, university, or equivalent degree required. 
This position may require licensing for compliance with export controls or sanctions regulations. 
Experience: 
Minimal level of relevant work experience required.

Qualifications

We are seeking a detail-oriented and able to collaborate to manage the end-to-end invoicing and financial coordination process for whole goods, specializing in SOV/Milestone billings. This role requires strong cross-functional communication, a solid understanding of financial compliance, and the ability to manage complex billing scenarios.

Key Responsibilities:

• Coordinate factory receiving of serialized whole goods, ensuring accurate documentation and system entry.
• Manage the customer credit approval process, working closely with finance to ensure compliance with credit policies.
• Generate and process customer invoices in BMS, ensuring alignment with delivery terms and contract agreements.
• Differentiate and apply appropriate billing practices for FOB Factory vs. FOB Destination shipping terms.
• Execute Schedule of Values (SOV) invoicing based on project milestones or percentage of completion.
• Issue and track credit memos and deposit invoices, ensuring proper application to customer accounts.
• Maintain accurate serialized costing and ensure timely closure of work orders to reflect true cost and revenue.
• Collaborate with sales, logistics, service, and finance departments to ensure timely and accurate invoicing.
• Navigate and apply tariff regulations and duties to imported goods, ensuring compliance and accurate cost allocation.
• Ensure all processes are SOX compliant, maintaining proper documentation and audit readiness.
• Prepare and submit financial reports to support revenue recognition, in accordance with accounting standards and company policy.
• Accounts Receivable experience required

Compensation and Benefits

Please note that the salary range provided is a good faith estimate on the applicable range. The final salary offer will be determined after considering relevant factors, including a candidate’s qualifications and experience, where appropriate.

About UsCummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.