Project Coordinator - Generative AI Data Operations

Reposted 7 Days Ago
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Hiring Remotely in México
Remote
Junior
Machine Learning • Natural Language Processing
The Role
Manage end-to-end delivery of multiple generative AI data projects: plan and run data collection, labeling, and evaluation workstreams; track timelines and scope; enforce quality and SOPs; coordinate raters/vendors; communicate with clients; manage risks, trackers, and billing support; and propose small process improvements.
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Job Responsibilities:

Individual contributor who supports end-to-end delivery of multiple AI training data projects. Owns in collaboration with the project team, day-to-day execution, timelines, resources, and client communication to ensure delivery against scope and established processes. Manages end-to-end delivery of multiple workstreams that power Generative AI model training and evaluation, ensuring timelines, quality, and resources.

Key Responsibilities 

  • End-to-end delivery: Plan, launch, and run a project (data collection, labeling, evaluation). Define tasks, assign batches, and monitor progress and blockers. 

  • Timeline and scope control: Build simple schedules, track dependencies, manage changes within agreed scope, and escalate when scope, time, or cost are at risk. 

  • Quality management: Apply project guidelines and SOPs; perform spot checks; coordinate feedback loops and rework until standards are met. 

  • Client communication: Contribute to regular status touchpoints; share updates, risks, and next steps; capture and clarify requirements and guideline questions. 

  • Resource coordination: Forecast and request rater/annotator capacity; align shifts, handoffs, and training needs with internal teams and vendors. 

  • Risk and issue management: Maintain risk/issue logs; run basic root-cause checks; execute mitigation plans and document outcomes. 

  • Project administration: Keep trackers, dashboards, and documentation current (volumes, throughput, quality, incidents). Support PO/time entry and invoice confirmations. 

  • Process adherence & improvement: Follow SOPs and security/compliance policies; propose small improvements to increase speed, quality, or cost efficiency. 

  • Tooling: Use standard PM and data tools (spreadsheets, task boards, ticketing, basic BI) and help others follow usage conventions. 

Additional Job Details:

Education 

  • Bachelor’s degree or equivalent experience in business, data/operations, or related fields 

Experience 

  • 0–2 years in project/operations delivery or coordination (AI data, content review, labeling/annotation, or adjacent domains) 

Skills 

  • Organization and time management across multiple small/medium projects 

  • Clear client/vendor communication and expectation setting 

  • Use of spreadsheets, PM/task boards, and basic BI; familiarity with ETL/SQL is a plus 

  • Consistent application of SOPs, QA checks, and change/risk logs 

  • Ability to work independently day to day in a remote environment; escalates when needed 

Scope & Autonomy (C3 Alignment) 

  • Contributes to multiple small/medium projects end-to-end within established processes 

  • Independent day-to-day execution; seeks guidance for exceptions or material changes 

  • Makes routine delivery decisions within scope, cost, and quality guardrails 

Skills Required

  • Bachelor's degree or equivalent experience in business, data/operations, or related fields
  • 0-2 years in project/operations delivery or coordination (AI data, content review, labeling/annotation, or adjacent domains)
  • Organization and time management across multiple small/medium projects
  • Clear client/vendor communication and expectation setting
  • Use of spreadsheets, PM/task boards, and basic BI
  • Familiarity with ETL/SQL
  • Consistent application of SOPs, QA checks, and change/risk logs
  • Ability to work independently in a remote environment and escalate when needed
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The Company
HQ: New York, NY
2,331 Employees
Year Founded: 1997

What We Do

Welocalize accelerates the global business journey by enabling brands and companies to reach, engage, and grow international audiences. Welocalize delivers multilingual content transformation services in translation, localization, and adaptation for over 250 languages with a growing network of over 250,000 in-country linguistic resources. Driving innovation in language services, Welocalize delivers high-quality training data solutions for NLP-enabled machine learning by blending technology and human intelligence to collect, annotate, and evaluate all content types. Our people work across offices in North America, Europe, and Asia serving our global clients in the markets that matter to them. • Global team of 2,100+ • Offices in North America, Europe and Asia • Quality Certifications: ISO 9001:2015, ISO/IEC 27001:2013, ISO 17100:2015, ISO 13485:2016, ISO 18587:2017 • Accredited professional translators and interpreters for 250+ languages www.welocalize.com

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