Following the Oracle ERP implementation, the role will expand to support the broader Finance Transformation PMO, including acquisition integration and other strategic finance initiatives. This position provides day-to-day administrative, logistical, and coordination support to Project Managers, PMO leadership, finance stakeholders, technology teams, and external partners to help ensure strong execution across the transformation portfolio.
What you'll do:
- Coordinate project meetings, workshops, and working sessions; manage logistics, materials, calendars, and follow-up actions across Oracle ERP workstreams and future Finance Transformation initiatives.
- Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts to support disciplined program execution and PMO governance.
- Prepare meeting agendas, document key decisions and action items, and track completion with team members and stakeholders.
- Assist in drafting, organizing, and distributing project documentation, including status reports, presentations, governance materials, communications, and PMO updates.
- Support onboarding of project resources, including access requests, documentation distribution, workspace setup, and coordination with internal support teams.
- Manage SharePoint sites or similar collaboration spaces to ensure project information is organized, current, and accessible.
- Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors, ensuring readiness of pre-reads, decisions, and supporting materials.
- Support Project Managers and PMO leadership in tracking risks, issues, dependencies, change requests, and overall program progress.
- Provide general administrative and operational support to improve efficiency across the Oracle ERP program and broader Finance Transformation PMO.
Near-term focus:
are timely and well organized. This role will serve as a central coordination point for program administration and execution support throughout the Oracle implementation lifecycle.
Future scope:
Required qualifications:
- 2+ years of experience in project coordination, project administration, or a related role.
- Experience supporting ERP, technology, finance, or large-scale business transformation initiatives is
strongly preferred. - Strong organizational and time-management skills with exceptional attention to detail.
- Proficiency with Microsoft Teams, Outlook, Excel, PowerPoint, SharePoint, and similar collaboration
and project tracking tools. - Strong written and verbal communication skills, including the ability to work effectively with
stakeholders at different levels of the organization. - Ability to manage multiple priorities in a fast-paced, evolving environment.
- Self-starter mindset with strong follow-through, sound judgment, and adaptability.
Preferred qualifications:
- Familiarity with project management methodologies such as Agile, Waterfall, or hybrid delivery approaches.
- Experience with project tracking and reporting tools such as Smartsheet or similar platforms.
- Demonstrated ability to proactively identify gaps, solve problems, and support cross-functional collaboration.
- Exposure to finance organizations, PMO structures, system implementations, or post-merger integration work is a plus.
Skills Required
- 2+ years of experience in project coordination, project administration, or a related role
- Experience supporting ERP, technology, finance, or large-scale business transformation initiatives
- Strong organizational and time-management skills with exceptional attention to detail
- Proficiency with Microsoft Teams, Outlook, Excel, PowerPoint, SharePoint, and similar collaboration and project tracking tools
- Strong written and verbal communication skills and ability to work with stakeholders at different levels
- Ability to manage multiple priorities in a fast-paced, evolving environment
- Self-starter mindset with strong follow-through, sound judgment, and adaptability
- Familiarity with Agile, Waterfall, or hybrid delivery approaches
- Experience with project tracking and reporting tools such as Smartsheet or similar platforms
- Exposure to finance organizations, PMO structures, system implementations, or post-merger integration work
What the Team is Saying
Shield AI Compensation & Benefits Highlights
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Healthcare Strength — Healthcare coverage includes medical, dental, vision, and mental-health support, with company materials describing excellent coverage. Feedback suggests these offerings are comprehensive and consistently highlighted across official and third-party benefit lists.
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Equity Value & Accessibility — Equity is granted to all full-time hires, with RSU structures and tools like Carta Tax intended to improve understanding and tax timing. Feedback suggests this broad-based ownership approach is a notable component of total rewards.
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Parental & Family Support — Benefits include paid parental leave, fertility support, childcare benefits, family medical leave, and onsite resources such as a Mother's Room. Feedback suggests the family-oriented offerings are more expansive than basic coverage.
Shield AI Insights
What We Do
At Shield AI, you won't wait years to see your work reach the field. You'll build hardware and software that operates in the real world right now, in the hands of the people who depend on it. Hivemind, our AI pilot, has been flying since 2018. It has flown more than 30 platforms, including an F-16, and it now sits under a U.S. Air Force production contract for Collaborative Combat Aircraft. When you write code or shape a system here, you contribute to technology with a proven flight record and a clear production future. V-BAT flies intelligence, surveillance, and reconnaissance missions with an operational record that stretches from Ukraine to the Indo-Pacific. It delivers eyes where they matter most, in the most demanding conditions on earth. The teams behind it watch their work get tested where the stakes are real. X-BAT takes its first flight this year. It's an AI-piloted fighter that needs no runway, built to operate where traditional aircraft can't. Join now and you help shape a program at its earliest, most formative stage. That's the kind of ground-floor work that defines a career. Do the most impactful work of your life, on problems that matter. Autonomy at this level asks a lot of you. You'll take on problems in perception, planning, and control that few teams anywhere are equipped to solve. You'll work across disciplines, from aerospace and robotics to machine learning and systems engineering, alongside people who hold themselves to an exacting standard and expect the same from you. Our mission is clear: protect service members and civilians with intelligent systems. That purpose runs through every decision, every design review, and every deployment. It's why the work here carries a weight you can feel. Ready to join our mission? Explore our open roles and find where you fit.
Why Work With Us
Founded in 2015 by a former Navy SEAL, Shield AI builds AI pilots and uncrewed aircraft. Veterans aren't an afterthought here, they're at every level. It's why the work carries weight: AI pilots and uncrewed aircraft flying real missions, from Ukraine to the Indo-Pacific, protecting service members and civilians.
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Shield AI Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
