Are you an organized multitasker who thrives in a fast-paced, deadline-driven environment?
We’re looking for a talented Project Coordinator to join our team at Expo Centric. This role is perfect for someone passionate about keeping projects on track, managing details, and ensuring smooth communication across teams, while thriving in a collaborative setting.
At Expo Centric, we don’t just fill roles — we build teams that create extraordinary experiences. Every position here plays a key part in delivering projects that wow our clients and help us grow. You’ll be part of a company that lives by its core values: Courage, Curiosity, Selflessness, Judgement, and Communication.
🎥 Discover what we do at Expo Centric:
https://www.youtube.com/watch?v=7yKFWj_8e3Q
https://www.youtube.com/watch?v=PiR8qYJ2IRQ&t=9s
🔍 What You’ll Do
- Monitor daily progress of projects and create status reports for account managers and stakeholders.
- Manage project documentation, approvals, and bookings (rigging, catering, site services).
- Track deadlines for key deliverables: pitch, sign-off, production drawings, artwork, pack list, handover.
- Maintain project calendars and master run sheets for smooth execution.
- Handle supplier and venue databases, and manage project status reporting.
- Analyze risks and opportunities, assist in budget preparation, and ensure client needs are met.
✅ What You Bring
- Bachelor’s degree in Business or related field.
- 2-3 years of experience in project coordination or a similar role.
- Strong organizational skills with the ability to multitask and meet tight deadlines.
- Proficiency in Microsoft applications and project management tools.
- Experience with HubSpot, AroFlo, Tsheets or similar software is a plus but not required.
- Excellent verbal, written, and presentation skills.
- Ability to work independently and as part of a team.
🌟 Why Join Expo Centric?
- Work with a dynamic team delivering exceptional projects for global clients.
- Be part of a supportive, values-driven environment with structured processes and tools.
- Access ongoing mentoring and growth opportunities.
- Contribute to a growing business where your expertise shapes real outcomes.
Ready to Apply?
Submit your CV and a short cover letter outlining how your experience aligns with this role.
For PH Ads: Expo Centric is an equal opportunity employer.
🌐 www.expocentric.com.au
Skills Required
- Bachelor's degree in Business or related field
- 2-3 years of experience in project coordination or similar role
- Strong organizational skills with ability to multitask and meet tight deadlines
- Proficiency in Microsoft applications and project management tools
- Experience with HubSpot, AroFlo, Tsheets or similar software
- Excellent verbal, written, and presentation skills
- Ability to work independently and as part of a team
What We Do
We create high-impact experiences that break through the clutter of everything competing for your visitor's attention. We turn our clients' messages into soaring structures and immersive multimedia, into compelling visions and touching moments. As a full-service experiential agency, we offer integrated marketing strategies, design consultation, custom design and construction, total graphics production, multimedia, all animations, and storage facilities. We manage every aspect of experiential activations in a way that saves time and money. Our Services Include: Integrated Marketing Campaigns Custom Exhibition Stand Design & Construction Point Of Sale Displays Retail & Commercial Activations Event Management Content Creation Graphic Design Promotional Material, Merchandising and Staff Uniforms Event Staffing Interactive Brand Experiences Road Shows Sampling & Promotions Project Management & Logistics
