Project Coordinator and Production Expeditor

Doka is a world leader in providing innovative formwork solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 160 sales points and logistical facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support while ensuring equipment is provided swiftly – no matter how big the project. Based from its headquarters in Amstetten, Austria, Doka employs 6,800 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.

Recognised as one of the fastest growing countries in every sense of the word, India is one of the most culturally rich nations on the Asian continent. With a population of 22 million in Mumbai alone, there is an unmistakable vibrance about the city that earns its name, the ‘City that never sleeps.’ Since its establishment, Doka India has also kept busy working on a broad range of construction projects ranging from high-rises in Mumbai through to highway development in Gujarat to factory construction in Chennai.

Headquartered in Navi Mumbai, the world’s largest planned city and operating as a base for the company’s official channel partners in the region for both Sri Lanka and Nepal, Doka India is currently looking to recruit a career driven professional to join its versatile team and support the company’s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.

Summary

The Project Coordinator and Production Expeditor serves as a vital link between Sales, Operations, Engineering, Production, Procurement, Logistics, suppliers, and customers. The role ensures smooth flow of materials, information, and timelines across the production and project lifecycle. Acting as a coordinator, problem-solver, and communicator, the position is critical in maintaining efficiency, mitigating risks, and ensuring on-time project and production delivery.

Key Responsibilities

• Act as the central point of contact for all project-related communication between Sales, Operations, Engineering, and customers.
• Ensure smooth flow of materials, information, and timelines across projects and production activities.
• Interact with suppliers to ensure timely delivery of raw materials, components, and finished products.
• Review and monitor production and project schedules, deadlines, and milestones, and make adjustments as required.
• Track orders and ensure timely fulfillment in line with delivery commitments.
• Monitor supply chain activities and inventory levels; inform management about reordering requirements.
• Work closely with Procurement and operations teams to manage timelines and address potential delays.
• Facilitate meetings and discussions to identify and resolve bottlenecks in the production or project process.
• Conduct supplier visits to monitor production activities including sourcing, cutting, welding, quality checks, finishing, labeling, bundling, and dispatch.
• Identify, resolve, or escalate issues related to delayed shipments, quality concerns, or unexpected supply chain changes.
• Inspect incoming deliveries for damage, shortages, or discrepancies and report issues to suppliers.
• Provide regular updates to Project Managers and management on material, equipment, and project status.
• Identify and mitigate potential risks affecting project timelines or supply continuity.
• Prepare and maintain accurate reports on materials, inventory, production progress, and equipment status.
• Support cross-functional teams to ensure timely and successful project delivery.
• Perform any other official duties as assigned by Management.

Qualifications & Experience

• Diploma or Degree in Civil Engineering or a related technical field.
• 1–2 years of experience in project coordination, production expediting, or a similar role, preferably within construction, infrastructure, or manufacturing industries.
• Basic understanding of construction/production processes, project timelines, and vendor management.

Skills & Competencies

• Strong coordination, organizational, and multitasking skills.
• Effective communication and problem-solving abilities.
• Ability to work collaboratively with cross-functional teams.
• Proficiency in MS Teams for coordination and communication.
• Basic knowledge of AutoCAD for reviewing and interpreting engineering drawings.
• Attention to detail with a proactive and solution-oriented approach.

Location: Navi Mumbai