The Role
Supports legal teams with database and case information management, litigation and discovery document preparation, docketing, trial materials, billing data, vendor invoices, document assembly, data collection, and client database uploads. Provides administrative and logistical support for complex legal projects, including retrieving records, linking digital files, preparing exhibits, and communicating with clients and external parties under supervision.
Summary Generated by Built In
Job Summary & Responsibilities
Demonstrates an in depth understanding of the functionality of various databases and/or system(s) used to perform daily tasks.
Analyzes, enters and maintains client/matter and subject/case matter information into databases according to legal team, practice group or department procedures.
Reviews, maintains, and performs database and other system searches to locate and retrieve documents and information.
Assists with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects.
Sets-up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits.
May participate in preparation of physical set up of trial materials, exhibit sets and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems.
Assists with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams.
Provides information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.)
Processes vendor invoices (local counsel, expert witness, third-party vendors).
Prepares routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources.
Modifies electronic data files to create files for specific database applications.
Analyzes, enters and maintains client/matter and subject/case matter information into databases according to legal team, practice group or department procedures.
Reviews, maintains, and performs database and other system searches to locate and retrieve documents and information.
Assists with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects.
Sets-up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits.
May participate in preparation of physical set up of trial materials, exhibit sets and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems.
Assists with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams.
Provides information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.)
Processes vendor invoices (local counsel, expert witness, third-party vendors).
Prepares routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources.
Modifies electronic data files to create files for specific database applications.
Links images and other digital files to database records.
May assist on paper and/or electronic data collection projects.
May upload data and documents to client-owned databases.
May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
May assist on paper and/or electronic data collection projects.
May upload data and documents to client-owned databases.
May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
#LI-SH1
#LI-HYBRID
Preferred QualificationsHigh school diploma or general education degree (GED); and minimum two years related experience and/or training; or equivalent combination of education and experience.
Ability to type 35 WPM. Proficient with Microsoft Office Suite and database usage.Skills Required
- High school diploma or GED, or equivalent combination of education and experience
- Minimum two years of related experience and/or training
- Ability to type 35 words per minute
- Proficiency with Microsoft Office Suite
- Proficiency with database usage
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The Company
What We Do
Shook, Hardy & Bacon is a prominent trial and litigation firm serving health, science, and technology companies. The firm is known for its expertise in complex legal issues, including class actions, mass torts, and product liability. With a commitment to diversity, inclusion, and professional development, Shook provides comprehensive legal services and trial advocacy, helping clients navigate high-stakes legal challenges through a science-based approach to litigation.
