Department
BSD MED - General Internal Medicine - Administrative Support
About the Department
Job Information
Job Summary:
Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the several researchers and their project staff. Update/maintain the calendars of assigned faculty. Assist with the logistics of travel arrangements, lodging, and program schedule for conferences and special events. Manage the administration of the recruitment of new personnel.
This is an Academic Discretion position.
Responsibilities:
Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming.
Provide clerical support for assigned faculty members including: manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements.
Manage special projects, organize and coordinate individual and group meetings and special events.
Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account.
Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials.
Provide back-up support to other faculty, when needed.
Other duties as assigned.
Competencies:
Proficiency with Microsoft Office suite required.
Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.
Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).
Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines.
Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.
Anticipate faculty member's needs and act accordingly.
Additional Responsibilities
Education, Experience, or Certifications:
Education:
High school diploma or equivalent required.
Bachelor's degree preferred.
Experience:
Three years of office experience required.
Hospital or academic medical center experience preferred.
Pay Range:
$23.71 - $34.72 per hour.
Required Documents:
Resume/CV
Cover Letter
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Pay Rate Type
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Scheduled Weekly Hours
Union
Job is Exempt
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Date
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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Skills Required
- High school diploma or equivalent
- Bachelor's degree
- Three years of office experience
- Proficiency with Microsoft Office suite
- Hospital or academic medical center experience
- Excellent verbal and written communication skills
- Ability to work independently, prioritize multiple projects, and multitask in a pressured environment
- Resume/CV and Cover Letter uploaded via application portal
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
